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Facility Use Agreement Template for South Africa

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Key Requirements PROMPT example:

Facility Use Agreement

"I need a Facility Use Agreement for my community sports center in Cape Town, which will be rented out to local sports clubs on a rotating schedule starting March 2025, with specific provisions for equipment use and shared changing facilities."

Document background
The Facility Use Agreement serves as a crucial legal instrument in South African property management and facility operations, designed to establish clear parameters for the temporary use of spaces ranging from commercial properties to recreational facilities. This agreement type is essential when property owners or managers grant others the right to use their facilities for specific purposes and durations. It addresses key aspects such as access rights, permitted activities, payment terms, maintenance responsibilities, and liability allocation, while ensuring compliance with South African legislation including the Occupational Health and Safety Act, Consumer Protection Act, and relevant property laws. The document is particularly important for risk management and establishing clear operational guidelines between facility owners and users.
Suggested Sections

1. Parties: Identification of the facility owner/operator and the user, including full legal names, registration numbers if applicable, and physical addresses

2. Background: Brief context about the facility, its primary purpose, and the general intent of the agreement

3. Definitions: Definitions of key terms used throughout the agreement, including 'Facility', 'Permitted Use', 'Operating Hours', and 'Force Majeure'

4. Grant of Use: Specific details about the permission granted, including areas of the facility that may be accessed and any excluded areas

5. Term and Operating Hours: Duration of the agreement and specified times during which the facility may be used

6. Fees and Payment Terms: Detailed breakdown of usage fees, payment schedule, deposit requirements, and consequences of late payment

7. User Obligations: Specific responsibilities of the user including conduct requirements, cleaning obligations, and adherence to facility rules

8. Facility Owner Obligations: Responsibilities of the facility owner including maintenance, access provision, and basic services

9. Health and Safety: Safety requirements, emergency procedures, and compliance with health and safety regulations

10. Insurance and Liability: Insurance requirements, indemnification provisions, and allocation of risk between parties

11. Termination: Circumstances under which either party may terminate the agreement and the process for termination

12. General Provisions: Standard legal provisions including notices, governing law, dispute resolution, and entire agreement clause

Optional Sections

1. Special Equipment Use: Include when the facility includes specialized equipment that users may access

2. Catering and Food Services: Include when the facility offers or permits catering services

3. Security Requirements: Include for larger facilities or those requiring specific security measures

4. Parking Provisions: Include when parking facilities are part of the agreement

5. Subletting and Assignment: Include for longer-term agreements where transfer of rights might be relevant

6. Utilities and Additional Services: Include when user is responsible for or has access to specific utilities or additional services

7. Advertising and Signage: Include when user has rights to display advertising or signage at the facility

8. COVID-19 Protocols: Include specific health protocols during pandemic conditions

Suggested Schedules

1. Schedule A - Facility Description: Detailed description of the facility, including floor plans and specific areas included in the agreement

2. Schedule B - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

3. Schedule C - Operating Hours and Access Times: Specific schedule of permitted access times and any seasonal variations

4. Schedule D - Facility Rules and Regulations: Comprehensive list of facility rules, prohibited activities, and user conduct requirements

5. Schedule E - Equipment Inventory: List of any equipment included in the facility use agreement

6. Schedule F - Maintenance Schedule: Schedule of regular maintenance activities and responsibilities

7. Appendix 1 - Emergency Procedures: Detailed emergency protocols and evacuation procedures

8. Appendix 2 - Insurance Requirements: Specific insurance requirements and minimum coverage levels

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
































Clauses































Relevant Industries

Real Estate

Education

Sports and Recreation

Entertainment

Corporate Services

Religious Services

Community Services

Government Services

Healthcare

Retail

Hospitality

Cultural Arts

Relevant Teams

Legal

Operations

Facilities Management

Property Management

Risk Management

Events Management

Administrative Services

Compliance

Real Estate

Community Relations

Relevant Roles

Facility Manager

Property Manager

Operations Director

Legal Counsel

Risk Manager

Events Coordinator

Building Administrator

Compliance Officer

Contract Administrator

Real Estate Manager

Community Relations Manager

Sports Facility Coordinator

Property Services Director

Venue Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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