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Facility Use Agreement
"I need a Facility Use Agreement for my community sports center in Cape Town, which will be rented out to local sports clubs on a rotating schedule starting March 2025, with specific provisions for equipment use and shared changing facilities."
1. Parties: Identification of the facility owner/operator and the user, including full legal names, registration numbers if applicable, and physical addresses
2. Background: Brief context about the facility, its primary purpose, and the general intent of the agreement
3. Definitions: Definitions of key terms used throughout the agreement, including 'Facility', 'Permitted Use', 'Operating Hours', and 'Force Majeure'
4. Grant of Use: Specific details about the permission granted, including areas of the facility that may be accessed and any excluded areas
5. Term and Operating Hours: Duration of the agreement and specified times during which the facility may be used
6. Fees and Payment Terms: Detailed breakdown of usage fees, payment schedule, deposit requirements, and consequences of late payment
7. User Obligations: Specific responsibilities of the user including conduct requirements, cleaning obligations, and adherence to facility rules
8. Facility Owner Obligations: Responsibilities of the facility owner including maintenance, access provision, and basic services
9. Health and Safety: Safety requirements, emergency procedures, and compliance with health and safety regulations
10. Insurance and Liability: Insurance requirements, indemnification provisions, and allocation of risk between parties
11. Termination: Circumstances under which either party may terminate the agreement and the process for termination
12. General Provisions: Standard legal provisions including notices, governing law, dispute resolution, and entire agreement clause
1. Special Equipment Use: Include when the facility includes specialized equipment that users may access
2. Catering and Food Services: Include when the facility offers or permits catering services
3. Security Requirements: Include for larger facilities or those requiring specific security measures
4. Parking Provisions: Include when parking facilities are part of the agreement
5. Subletting and Assignment: Include for longer-term agreements where transfer of rights might be relevant
6. Utilities and Additional Services: Include when user is responsible for or has access to specific utilities or additional services
7. Advertising and Signage: Include when user has rights to display advertising or signage at the facility
8. COVID-19 Protocols: Include specific health protocols during pandemic conditions
1. Schedule A - Facility Description: Detailed description of the facility, including floor plans and specific areas included in the agreement
2. Schedule B - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
3. Schedule C - Operating Hours and Access Times: Specific schedule of permitted access times and any seasonal variations
4. Schedule D - Facility Rules and Regulations: Comprehensive list of facility rules, prohibited activities, and user conduct requirements
5. Schedule E - Equipment Inventory: List of any equipment included in the facility use agreement
6. Schedule F - Maintenance Schedule: Schedule of regular maintenance activities and responsibilities
7. Appendix 1 - Emergency Procedures: Detailed emergency protocols and evacuation procedures
8. Appendix 2 - Insurance Requirements: Specific insurance requirements and minimum coverage levels
Authors
Real Estate
Education
Sports and Recreation
Entertainment
Corporate Services
Religious Services
Community Services
Government Services
Healthcare
Retail
Hospitality
Cultural Arts
Legal
Operations
Facilities Management
Property Management
Risk Management
Events Management
Administrative Services
Compliance
Real Estate
Community Relations
Facility Manager
Property Manager
Operations Director
Legal Counsel
Risk Manager
Events Coordinator
Building Administrator
Compliance Officer
Contract Administrator
Real Estate Manager
Community Relations Manager
Sports Facility Coordinator
Property Services Director
Venue Manager
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