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Exclusive Property Management Agreement
"I need an Exclusive Property Management Agreement for a portfolio of five retail properties in Cape Town, with specific provisions for after-hours security services and green building maintenance requirements, to commence from March 2025."
1. Parties: Identification of the property owner and the property management company, including registration numbers and contact details
2. Background: Context of the agreement, including brief description of the property and the owner's intention to appoint the property manager
3. Definitions: Detailed definitions of terms used throughout the agreement, including 'Property', 'Management Services', 'Gross Rental Income', etc.
4. Appointment and Duration: Terms of the property manager's appointment, including exclusivity clause and contract duration
5. Property Manager's Duties: Comprehensive list of services to be provided, including tenant management, maintenance coordination, and financial administration
6. Owner's Obligations: Property owner's responsibilities, including provision of necessary documentation and maintenance funds
7. Financial Terms: Management fees, commission structures, payment terms, and handling of rental income and expenses
8. Maintenance and Repairs: Procedures for property maintenance, spending limits, emergency repairs, and approval processes
9. Compliance and Reporting: Regular reporting requirements, accounting obligations, and compliance with relevant laws
10. Insurance and Liability: Insurance requirements and allocation of liability between parties
11. Termination: Conditions and procedures for terminating the agreement, including notice periods and consequences
12. General Provisions: Standard legal clauses including notices, breach, dispute resolution, and governing law
1. Multiple Properties Management: Additional terms for managing multiple properties under one agreement, used when owner has multiple properties
2. Body Corporate Interface: Specific provisions for sectional title properties, defining interaction with body corporate
3. Marketing Services: Detailed marketing obligations and procedures, used when property requires extensive marketing
4. Security Services Management: Terms for managing security services, relevant for properties requiring specific security arrangements
5. Utility Management: Specific provisions for properties with complex utility management requirements or prepaid systems
6. Property Development: Terms for managing ongoing property developments or major renovations
7. Staff Management: Terms for managing on-site staff, relevant for properties with dedicated staff
1. Property Schedule: Detailed description of the property, including physical address, registration details, and specific features
2. Fee Schedule: Detailed breakdown of all management fees, commissions, and additional charges
3. Service Level Agreement: Detailed performance metrics and service standards
4. Maintenance Contractor List: Approved contractors and service providers for property maintenance
5. Property Condition Report: Detailed report of property condition at commencement of agreement
6. Key Performance Indicators: Specific metrics for measuring property manager's performance
7. Emergency Procedures: Detailed procedures for handling various emergency situations
8. Inventory List: Detailed inventory of any furnishings or equipment included in property management scope
Authors
Real Estate
Property Management
Commercial Property
Residential Property
Retail Property
Industrial Property
Mixed-use Development
Hospitality
Student Accommodation
Legal
Property Management
Operations
Facilities Management
Asset Management
Compliance
Real Estate
Contract Administration
Property Administration
Leasing
Finance
Property Manager
Real Estate Manager
Facilities Manager
Asset Manager
Portfolio Manager
Operations Manager
Legal Counsel
Compliance Officer
Real Estate Director
Property Administrator
Building Manager
Leasing Manager
Real Estate Agent
Property Practitioner
Contract Manager
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