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The Confirmation of Acceptance Letter is a critical business document used in South African commercial practice to formalize the acceptance of offers, proposals, or terms. This document type plays a vital role in creating clear audit trails and preventing future disputes by explicitly documenting acceptance. When drafting a Confirmation of Acceptance Letter, it's essential to comply with South African contract law principles, particularly regarding the communication of acceptance and the formation of binding agreements. The letter typically follows specific formatting requirements and must include clear references to the original offer, unambiguous acceptance language, and any relevant terms or conditions. It's commonly used in various business contexts, from accepting job offers to confirming business proposals, and can be adapted to different situations while maintaining its legal validity under South African jurisdiction.

1. Letter Header: Formal business letter header including date, recipient's full details, and reference number if applicable

2. Subject Line: Clear indication of the letter's purpose - Confirmation of Acceptance

3. Reference to Original Offer: Specific details of the original offer/proposal being accepted, including relevant dates and reference numbers

4. Explicit Acceptance Statement: Clear and unambiguous statement confirming acceptance of the offer/proposal

5. Key Terms Acknowledgment: Brief recap of the essential terms being accepted

6. Next Steps: Clear indication of any immediate actions required or expected timeline

7. Closing: Professional closing with full name, title, and signature of the accepting party