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Board Performance Evaluation
"I need a Board Performance Evaluation document for our newly listed technology company on the JSE, incorporating quarterly evaluation cycles starting January 2025, with specific focus on ESG oversight and digital transformation capabilities of our board members."
1. Introduction and Purpose: Sets out the purpose of the evaluation, legal framework, and governance requirements being addressed
2. Scope of Evaluation: Defines what aspects of board performance will be evaluated, including board as a whole, individual directors, committees, and chairperson
3. Evaluation Frequency and Timing: Specifies how often evaluations will be conducted and the timeline for each evaluation cycle
4. Evaluation Methodology: Details the methods to be used (e.g., self-assessment, peer review, external facilitation) and scoring/rating systems
5. Roles and Responsibilities: Outlines who is responsible for conducting, participating in, and overseeing the evaluation process
6. Confidentiality and Data Protection: Specifies how evaluation data will be handled, stored, and protected in compliance with POPIA
7. Evaluation Process: Step-by-step procedure for conducting the evaluation, including distribution, completion, and collection of assessment tools
8. Reporting and Feedback: Details how results will be compiled, reported, and communicated to relevant stakeholders
9. Action Planning: Process for developing and implementing improvement plans based on evaluation findings
1. External Facilitator Requirements: Used when external evaluation is required, specifying the appointment process and requirements for external evaluators
2. JSE Compliance Requirements: Additional requirements for listed companies regarding disclosure and reporting of evaluation results
3. State-Owned Enterprise Provisions: Specific requirements for state-owned enterprises under the PFMA
4. Stakeholder Engagement: Procedures for engaging with stakeholders during the evaluation process, if stakeholder input is desired
5. Skills Matrix Assessment: Detailed assessment of board skills and competencies, particularly useful for larger organizations
6. Committee-Specific Evaluations: Detailed evaluation procedures for specific board committees, used when committee evaluation is required
1. Board Evaluation Questionnaire: Comprehensive questionnaire for evaluating overall board performance
2. Individual Director Self-Assessment Form: Template for directors to assess their own performance
3. Peer Evaluation Form: Template for directors to evaluate their fellow board members
4. Chairperson Evaluation Form: Specific assessment criteria for evaluating the board chairperson
5. Committee Evaluation Templates: Evaluation forms for various board committees (audit, risk, remuneration, etc.)
6. Skills Matrix Template: Framework for assessing board member skills and identifying gaps
7. Action Plan Template: Template for documenting and tracking improvement actions
8. Evaluation Timeline and Process Flow: Detailed schedule and workflow diagram for the evaluation process
Authors
Financial Services
Mining and Resources
Manufacturing
Retail
Technology
Healthcare
Energy
Telecommunications
Public Sector
Professional Services
Real Estate
Transportation and Logistics
Education
Non-Profit Organizations
Agriculture
Legal
Compliance
Corporate Governance
Board Secretariat
Risk Management
Internal Audit
Corporate Affairs
Executive Committee
Board Committees
Regulatory Affairs
Chief Executive Officer
Company Secretary
Corporate Governance Officer
Board Chairman
Non-Executive Director
Executive Director
Lead Independent Director
Chief Legal Officer
Compliance Officer
Risk Officer
Corporate Affairs Director
Governance Consultant
Board Committee Chairs
Chief Financial Officer
Head of Internal Audit
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