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Client Entertainment Policy Template for Singapore

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Key Requirements PROMPT example:

Client Entertainment Policy

"Need a Client Entertainment Policy for our Singapore-based fintech startup that focuses on strict compliance with MAS guidelines, particularly around cryptocurrency-related entertainment, with implementation planned for January 2025."

Document background
The Client Entertainment Policy serves as a crucial governance document in Singapore's business environment, where relationship building through appropriate business entertainment is common practice. This policy establishes clear guidelines for managing entertainment expenses while ensuring compliance with Singapore's anti-corruption laws, tax regulations, and corporate governance requirements. The document is essential for organizations to maintain proper controls over entertainment expenses, protect against potential compliance risks, and provide clear guidance to employees on acceptable practices.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and who it applies to within the organization

2. Definitions: Key terms used throughout the policy including 'entertainment', 'business purposes', 'reasonable expenses'

3. General Principles: Core guidelines on appropriate entertainment activities and ethical considerations

4. Approval Process: Required authorizations and approval workflow for entertainment expenses

5. Spending Limits: Maximum allowable amounts for different types of entertainment activities

6. Documentation Requirements: Required records, receipts, and supporting documentation

7. Prohibited Activities: Specific activities that are not permitted under the policy

Optional Sections

1. Industry-Specific Guidelines: Additional requirements for specific sectors (e.g., financial services, healthcare)

2. International Entertainment: Guidelines for entertainment activities in foreign jurisdictions

3. Government Officials: Special considerations for entertaining government officials

Suggested Schedules

1. Expense Claim Forms: Standard templates for submitting entertainment expenses

2. Approval Matrix: Table showing approval authorities and limits by employee level

3. Prohibited Venues/Activities List: Specific list of venues or activities that are not permitted

4. Country-Specific Guidelines: Specific limits and requirements for different countries

5. Declaration Forms: Templates for declaring entertainment activities and confirming compliance

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
























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Industries

Prevention of Corruption Act (PCA): Primary anti-corruption legislation in Singapore that defines and prohibits corrupt practices, including improper entertainment and gifting to gain business advantages

Corruption, Drug Trafficking and Other Serious Crimes Act: Legislation dealing with money laundering and illicit benefits, which may affect how entertainment expenses are structured and reported

Income Tax Act: Tax legislation governing the deductibility of business entertainment expenses and required documentation for tax purposes

IRAS Guidelines on Entertainment Expenses: Specific guidelines from the Inland Revenue Authority of Singapore on acceptable entertainment expenses, record-keeping requirements, and tax treatment

Companies Act: Primary legislation governing corporate behavior, including requirements for proper accounting and disclosure of business expenses

Personal Data Protection Act (PDPA): Legislation governing the collection, use, and disclosure of personal data, which may affect record-keeping of client entertainment activities

Employment Act: Core labor law that may affect how employee involvement in client entertainment is managed and regulated

Singapore Financial Reporting Standards: Accounting standards that govern how entertainment expenses must be recorded, classified, and reported in financial statements

MAS Guidelines: Regulatory guidelines from the Monetary Authority of Singapore covering conduct standards and anti-money laundering considerations in business entertainment

UN Convention against Corruption: International treaty obligations that Singapore must adhere to in preventing corruption, including in business entertainment practices

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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