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Client Entertainment Policy

Client Entertainment Policy Template for India

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Key Requirements PROMPT example:

Client Entertainment Policy

"I need a Client Entertainment Policy for our IT consulting firm in Bangalore, with specific provisions for entertaining international clients and government officials, including clear approval matrices for expenses exceeding INR 50,000."

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Document background
The Client Entertainment Policy serves as a crucial governance document for organizations operating in India, establishing clear guidelines for business-related entertainment activities. This policy becomes necessary as companies engage in client relationship building while ensuring compliance with Indian regulatory requirements, including the Prevention of Corruption Act, tax laws, and GST regulations. It provides essential guidance on permitted entertainment activities, spending limits, approval processes, and documentation requirements, helping organizations maintain proper controls while fostering business relationships. The document is particularly relevant in the Indian business context where entertainment practices must align with local cultural norms while adhering to strict compliance and tax requirements.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its applicability to employees and departments

2. Definitions: Defines key terms including 'client entertainment', 'business purpose', 'reasonable expenses', and 'appropriate venues'

3. General Principles: Outlines the fundamental principles governing client entertainment activities

4. Permitted Entertainment Activities: Lists and describes types of entertainment activities that are acceptable

5. Monetary Limits and Approval Requirements: Specifies spending limits per person/event and approval hierarchy

6. Documentation Requirements: Details required documentation, receipts, and justification forms

7. Prohibited Activities: Clearly lists activities and venues that are not permitted for client entertainment

8. Compliance with Anti-Corruption Laws: Guidelines ensuring compliance with anti-bribery and corruption laws

9. Tax Implications and Reporting: Explains tax treatment and reporting requirements for entertainment expenses

10. Roles and Responsibilities: Defines responsibilities of employees, managers, and finance department

11. Policy Violations and Consequences: Outlines consequences of policy violations and reporting procedures

Optional Sections

1. International Client Entertainment: Additional guidelines for entertaining international clients, used when company has significant international business

2. Government Official Entertainment: Special provisions for entertainment involving government officials, needed if company deals with public sector

3. Entertainment During Tender Process: Special restrictions during active tender/bid processes, required for companies involved in competitive bidding

4. Virtual Entertainment Guidelines: Guidelines for virtual entertainment events, relevant in modern digital business environment

5. Industry-Specific Restrictions: Additional restrictions based on specific industry regulations, needed for regulated industries

Suggested Schedules

1. Appendix A: Expense Limits Table: Detailed table of monetary limits for different types of entertainment activities

2. Appendix B: Entertainment Expense Form: Standard form for requesting and reporting entertainment expenses

3. Appendix C: Approval Matrix: Matrix showing approval requirements based on expense amount and type

4. Appendix D: Preferred Vendor List: List of pre-approved venues and vendors for client entertainment

5. Appendix E: Compliance Checklist: Checklist to ensure all policy requirements are met before, during, and after entertainment

6. Appendix F: Tax Documentation Requirements: Detailed list of required documents for tax compliance

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions









































Clauses






























Relevant Industries

Financial Services

Professional Services

Information Technology

Manufacturing

Consulting

Real Estate

Telecommunications

Pharmaceutical

Retail

Media and Entertainment

Construction

Healthcare

Hospitality

Banking

Insurance

Relevant Teams

Sales

Business Development

Finance

Compliance

Legal

Marketing

Corporate Communications

Client Services

Internal Audit

Human Resources

Operations

Executive Management

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Chief Compliance Officer

Sales Director

Business Development Manager

Account Manager

Relationship Manager

Marketing Director

Finance Manager

Compliance Manager

Sales Representative

Client Services Manager

Regional Manager

Branch Manager

Corporate Communications Director

Internal Auditor

Human Resources Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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