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Authorization Letter To Check In Hotel Template for Singapore

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Key Requirements PROMPT example:

Authorization Letter To Check In Hotel

"I need an Authorization Letter To Check In Hotel for my colleague who will be checking into Marina Bay Sands Singapore on my behalf during a business trip from March 15-20, 2025, with authority to charge business expenses to the room."

Document background
An Authorization Letter To Check In Hotel is a crucial document in Singapore's hospitality sector, required when the original booking holder cannot personally check into their hotel accommodation. This document, governed by Singapore's Hotels Act and related regulations, provides hotels with the necessary authority to allow a designated third party to check in on behalf of the guest. It typically includes the authorizer's and authorized person's details, booking information, stay duration, and explicit permission statements. The letter helps hotels maintain compliance with local regulations while protecting all parties' interests in third-party check-in situations.
Suggested Sections

1. Date and Location: Current date and place of writing the authorization letter

2. Authorized Person Details: Full name, ID/passport number, and contact information of person giving authorization

3. Guest Details: Full name, ID/passport number, and contact information of person checking in

4. Hotel Information: Hotel name, address, and booking reference number

5. Authorization Statement: Clear statement of authorization to check in on behalf

6. Stay Details: Check-in and check-out dates, room type

7. Signature Block: Space for authorizer's signature and date

Optional Sections

1. Payment Authorization: Details about payment method and authorization, used when guest is allowed to charge to room

2. Special Requests: Any specific requirements or requests for the stay

3. Emergency Contact: Additional contact information in case of emergencies

Suggested Schedules

1. Copy of Authorizer's ID: Photocopy of passport or national ID of person giving authorization

2. Booking Confirmation: Copy of hotel booking confirmation

3. Payment Details: Credit card authorization form if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










Clauses












Industries

Hotels Act (Chapter 127): Primary legislation governing hotel operations in Singapore, including check-in requirements, guest registration procedures, and identity verification protocols

Hotels Licensing Regulations: Subsidiary regulations under Hotels Act detailing specific requirements for hotel operations and guest management

Singapore Tourism Board Act: Legislation governing tourist accommodations and hospitality services standards in Singapore

Personal Data Protection Act (PDPA) 2012: Law governing the collection, use, disclosure, and care of personal data, including requirements for consent when sharing personal information

Immigration Act (Chapter 133): Legislation specifying requirements for foreign visitors and acceptable identity documentation for hotel check-ins

COVID-19 (Temporary Measures) Act 2020: Temporary legislation outlining additional requirements for hotel operations during pandemic, including special check-in procedures and safety measures

Hotel Policy Compliance: Individual hotel's specific policies and requirements for third-party check-ins and authorization

Industry Standard Practices: Standard hospitality industry practices in Singapore for handling third-party check-ins and authorization letters

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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