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Authorised Representative Letter Template for Singapore

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Key Requirements PROMPT example:

Authorised Representative Letter

"I need an Authorised Representative Letter for our Singapore subsidiary to appoint our Regional Sales Director as our company's representative for negotiating distribution agreements in Southeast Asia, effective from March 2025 for a two-year period."

Document background
The Authorised Representative Letter is a crucial document in Singapore's business and legal landscape, commonly used when an individual or organization needs to delegate authority for specific actions or transactions. It is particularly relevant when compliance with Singapore's Companies Act and regulatory requirements necessitates formal documentation of authority. The letter typically includes detailed identification of both parties, explicit scope of powers granted, duration of authority, and any limitations or conditions. This document is essential for maintaining clear accountability and legal compliance in business operations, especially in regulated industries or when dealing with government authorities.
Suggested Sections

1. Letter Date: Current date of the authorization letter

2. Principal Details: Full name, address, and registration details of the appointing party

3. Representative Details: Full name, identification details of the appointed representative

4. Scope of Authority: Specific powers and authorities being granted to the representative

5. Duration: Period of validity for the authorization

6. Signature Block: Execution details for both the principal and representative

Optional Sections

1. Specific Limitations: Any restrictions on the representative's authority, included when authority needs to be limited in scope

2. Indemnification: Protection clauses for the representative, included in high-risk situations

3. Revocation Terms: Conditions for terminating the authority, included for long-term appointments

4. Witness Details: Section for witness information when formal witnessing is required

Suggested Schedules

1. List of Specific Powers: Detailed enumeration of all authorized activities and powers granted to the representative

2. Supporting Documents: Copies of identification documents, certifications, or qualifications of both parties

3. Company Resolution: Board resolution approving the appointment (when authorization is given by a company)

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Industries

Companies Act (Cap. 50): Primary legislation governing corporate entities in Singapore, covering provisions for company representatives, authority delegation, and document execution requirements

Agency Law (Common Law): Common law principles governing principal-agent relationships, including scope of authority and fiduciary duties of representatives

Electronic Transactions Act (Cap. 88): Legislation governing electronic transactions, digital signatures, and electronic document execution in Singapore

Personal Data Protection Act 2012: Framework for data protection requirements when representatives handle personal information, including compliance obligations

Industry-Specific Regulations: Sector-specific laws such as Securities and Futures Act, Healthcare Services Act, and Estate Agents Act depending on industry context

Contract Law Principles: Fundamental legal principles governing contract formation, consideration, and capacity to contract under Singapore law

Stamp Duties Act: Legislation governing stamp duty requirements and applicable rates for legal documents in Singapore

Purpose-Specific Requirements: Special requirements based on intended use, such as government agency interactions, court proceedings, business registration, or tax matters

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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