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An Employment Form is a standardized document that captures essential details when hiring someone in Singapore. It includes the worker's personal information, job specifics, salary details, and employment terms - all required under the Employment Act and MOM guidelines.

Companies use these forms to create clear records of employment relationships and ensure compliance with local labor laws. The form typically covers CPF contributions, working hours, leave entitlements, and other key terms that protect both employer and employee. Most Singapore businesses keep these forms as part of their mandatory employment records for at least two years.

Use an Employment Form immediately when hiring any new employee in Singapore, before they start work. This critical document needs to be completed during the onboarding process, alongside the employment contract and other required paperwork. Organizations must file it for all full-time, part-time, and contract workers.

The form becomes especially important during Ministry of Manpower (MOM) audits, workplace disputes, or salary negotiations. Having properly completed Employment Forms helps protect your business from compliance issues and provides clear documentation of agreed-upon terms. Many companies complete these forms during the final interview or job offer acceptance stage.

• Standard Employment Contract: The most comprehensive Employment Form version, containing detailed terms of employment as required by MOM
• Job Offer Acceptance Letter: A simplified Employment Form used to formalize initial job offers and basic terms
• Acknowledgement Letter For Job Offer: Confirms receipt and acceptance of employment terms, often used for temporary positions
• Work Authorization Letter: Specialized form for delegating work authority or confirming employment status
• Acknowledgement Letter For Job: Brief form confirming employment terms, commonly used for part-time or contract roles

• Employers/HR Managers: Prepare and maintain Employment Forms, ensure compliance with MOM regulations, and manage document updates
• Employees: Review, complete personal details, and sign the form as part of their employment agreement
• Legal Teams: Draft and review form templates, ensure alignment with Singapore employment laws, and handle dispute resolution
• Ministry of Manpower: Enforces proper documentation requirements and conducts periodic audits of employment records
• Payroll Departments: Use form details to set up salary payments, CPF contributions, and other employment benefits

• Basic Information: Gather employee's full name, NRIC/FIN, contact details, and educational qualifications
• Job Details: Document position title, department, reporting structure, and start date
• Compensation Package: List basic salary, allowances, bonuses, and CPF contribution details
• Work Arrangements: Specify working hours, leave entitlements, and probation period terms
• Required Documents: Collect copies of identification, educational certificates, and previous employment records
• Internal Approvals: Obtain necessary signatures from HR, department head, and senior management

• Employee Information: Full name, NRIC/FIN, contact details, and employment status under MOM guidelines
• Job Scope: Position title, duties, reporting structure, and work location as per Employment Act requirements
• Compensation Terms: Salary details, payment schedule, overtime rates, and CPF contribution specifics
• Working Hours: Standard hours, rest days, and overtime arrangements following labor regulations
• Leave Entitlements: Annual, medical, and other statutory leave provisions
• Notice Period: Required notice duration for termination by either party
• Confidentiality Clause: Terms protecting company information and trade secrets

Employment Forms are often confused with Employment Contract, but they serve distinct purposes in Singapore's workplace documentation. While both relate to establishing employment relationships, their scope and legal weight differ significantly.

• Legal Status: Employment Forms are primarily administrative documents that capture basic employment information, while Employment Contracts are legally binding agreements that detail complete terms and conditions
• Content Depth: Forms typically cover essential details like personal information and basic job specifics, whereas Contracts include comprehensive terms about duties, benefits, and obligations
• Timing: Forms are usually completed during onboarding as part of HR documentation, while Contracts must be signed before employment begins
• Modification Process: Forms can be updated more easily with administrative changes, but Contract modifications require formal amendments and mutual agreement