The Tender Application Letter is a crucial document in Saudi Arabia's public procurement process, required when companies wish to participate in government tenders. This document must be prepared in accordance with the Government Tenders and Procurement Law (GTPL) and its Implementing Regulations, which were updated in 2019 to align with Saudi Vision 2030. The letter serves as the formal introduction and declaration of intent to participate in a specific tender, typically accompanying a comprehensive bid package. It must include specific compliance statements, company credentials, and declarations required by Saudi law, while demonstrating understanding of the tender requirements and the company's capability to fulfill them. The document is particularly important as it often represents the first point of evaluation for tender committees and must therefore strike a balance between formal compliance and effective communication of the applicant's suitability for the project.
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1. Letter Header: Company letterhead, date, reference number, and recipient details including the correct government entity and tender reference number
2. Subject Line: Clear identification of the specific tender being applied for, including tender number and project name
3. Formal Greeting: Appropriate formal greeting in accordance with Saudi business customs
4. Opening Statement: Formal declaration of intent to participate in the tender, referencing the specific tender announcement
5. Company Introduction: Brief introduction of the company, including registration details and relevant classifications
6. Compliance Declaration: Statement confirming compliance with tender requirements and Saudi regulations
7. Tender Understanding: Demonstration of understanding of the project scope and requirements
8. Key Qualifications: Summary of relevant experience and capabilities matching tender requirements
9. Bid Amount: Clear statement of the total bid amount in both numbers and words (if required at this stage)
10. Closing Statement: Formal closing including contact details and commitment to provide any additional information
11. Signature Block: Authorized signatory details, position, company stamp
1. Joint Venture Declaration: Required when applying as part of a joint venture or consortium, detailing partner information
2. Local Content Commitment: Statement of commitment to Saudi Arabia's local content requirements, if applicable to the tender
3. Financial Capability Statement: Brief overview of financial capacity when specifically required by tender documents
4. Previous Project References: When beneficial to highlight specific relevant project experience
5. Technical Approach Summary: Brief overview of proposed technical approach if allowed and relevant to strengthen the application
6. Sustainability Commitment: Statement regarding environmental and sustainability commitments when relevant to the tender requirements
1. Commercial Registration Certificate: Copy of valid commercial registration certificate
2. Classification Certificate: Contractor classification certificate in relevant category
3. Zakat Certificate: Valid Zakat and Tax certificate
4. GOSI Certificate: General Organization for Social Insurance (GOSI) certificate
5. Saudization Certificate: Certificate showing compliance with Saudization requirements
6. Financial Statements: Audited financial statements for the required period
7. Experience Certificates: Certificates and documentation of similar completed projects
8. Key Personnel CVs: Resumes of key project team members
9. Bank Reference: Letter from bank confirming financial capability
10. Bid Bond: Original bank guarantee for bid security as specified in tender documents
Relevant legal definitions
Clauses
Relevant Industries
Construction
Infrastructure Development
Healthcare
Education
Information Technology
Defense
Energy
Transportation
Telecommunications
Public Utilities
Environmental Services
Professional Services
Manufacturing
Relevant Teams
Legal
Business Development
Bid Management
Commercial
Operations
Technical
Compliance
Finance
Project Management
Sales
Corporate Affairs
Relevant Roles
Bid Manager
Business Development Director
Chief Executive Officer
Commercial Manager
Contracts Manager
Project Director
Legal Counsel
Tender Coordinator
Procurement Manager
Operations Director
Technical Director
Compliance Officer
Regional Manager
Sales Director
Business Unit Head
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