The Extension Request Letter is a crucial business document used in Saudi Arabian commercial practice when a party needs to formally request additional time for completing contractual obligations. This document type is particularly important in Saudi Arabia's business environment, where strict adherence to contractual timelines and formal communication protocols is expected. The letter is commonly used in situations where unforeseen circumstances, technical challenges, or external factors necessitate timeline modifications. It must be drafted in compliance with Saudi commercial law and Sharia principles, typically including detailed justifications, impact assessments, and proposed new timelines. The document serves as both a formal request and a potential contractual amendment tool, making it essential for project management and contract administration in Saudi Arabia's business landscape.
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1. Header Information: Sender's details, recipient's details, date, reference numbers, and subject line
2. Formal Greeting: Appropriate Islamic greeting and formal business salutation
3. Reference to Original Agreement: Clear identification of the original contract/agreement including date, reference numbers, and parties involved
4. Current Status: Brief description of the current situation and work progress
5. Extension Request Details: Specific request including new proposed timeline and duration of extension
6. Justification: Clear explanation of reasons for requesting the extension
7. Impact Statement: Brief outline of how the extension will affect the project/work delivery
8. Closing Statement: Formal request for approval and appreciation
9. Signature Block: Name, title, and signature of authorized representative
1. Financial Implications: Details of any cost implications or confirmations of no additional costs, used when the extension affects project finances
2. Risk Mitigation Plan: Outline of measures to prevent further delays, included when addressing complex projects or previous delays
3. Supporting Documents Reference: List of attached supporting documentation, used when additional evidence is provided
4. Alternative Options: Presentation of alternative approaches or timelines, included when flexibility in the request is possible
5. Previous Extensions History: Summary of any previous extensions, included when there have been prior extensions
1. Timeline Schedule: Detailed breakdown of revised project milestones and completion dates
2. Supporting Documentation: Copies of relevant documents supporting the extension request (progress reports, force majeure evidence, etc.)
3. Impact Analysis: Detailed analysis of the extension's impact on project deliverables and stakeholders
Relevant legal definitions
Clauses
Relevant Industries
Construction
Oil & Gas
Infrastructure Development
Manufacturing
Technology Services
Defense
Healthcare
Education
Transportation
Real Estate Development
Energy
Mining
Telecommunications
Relevant Teams
Legal
Project Management
Operations
Commercial
Contract Administration
Construction Management
Technical Services
Quality Assurance
Procurement
Executive Management
Business Development
Risk Management
Relevant Roles
Project Manager
Contract Administrator
Legal Counsel
Construction Manager
Operations Director
Program Director
Site Supervisor
Commercial Manager
Project Control Manager
Chief Executive Officer
Managing Director
Technical Director
Procurement Manager
Quality Assurance Manager
Senior Engineer
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