¶¶Òõ¶ÌÊÓƵ

General Meeting Minutes are fundamental corporate governance documents required for all companies registered in Pakistan. These minutes serve as the official record of proceedings during Annual General Meetings (AGMs) or Extraordinary General Meetings (EGMs). The document must comply with the Companies Act 2017 and various SECP regulations, which mandate specific content and format requirements. General Meeting Minutes typically include details about attendance, quorum, resolutions passed, voting results, and any significant discussions or decisions made during the meeting. They are essential for maintaining corporate transparency, providing evidence of company decisions, and protecting the interests of all stakeholders. The minutes must be maintained in the company's records and can be inspected by authorized parties as per Pakistani law.

1. Meeting Details: Company name, meeting type (AGM/EGM), date, time, venue/mode of meeting

2. Attendance: List of directors, shareholders, and other attendees present, including chairperson identification

3. Quorum Confirmation: Statement confirming that required quorum was present as per Articles of Association

4. Notice Confirmation: Confirmation that proper notice was given or waived

5. Previous Minutes: Confirmation of previous meeting minutes' approval

6. Agenda Items: List of items discussed in the order they were taken up

7. Resolutions: All resolutions proposed and passed, with voting results

8. Close of Meeting: Time of meeting conclusion and chairperson's signature