The Company Release Letter is a crucial document in Pakistani corporate practice that provides legal closure to an employment relationship. It is typically issued when an employee leaves an organization, whether through resignation, retirement, or termination. The document, regulated under various Pakistani laws including the Companies Act 2017 and Industrial Relations Act 2012, serves multiple purposes: it confirms the completion of the employment period, acknowledges the settlement of all financial obligations, verifies the return of company property, and releases both parties from ongoing obligations except those specifically preserved (such as confidentiality). This document is essential for both employers and employees as it provides legal protection and serves as official documentation for future reference, particularly in cases where proof of employment completion or clearance is required.
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1. Company Letterhead and Date: Official company letterhead with logo, address, and current date
2. Employee Information: Full name, employee ID, designation, and department of the employee
3. Subject Line: Clear indication that this is a Release Letter/No Dues Certificate
4. Employment Period: Confirmation of employment duration from start date to end date
5. Clearance Statement: Confirmation that all company dues have been settled and company property has been returned
6. Release Declaration: Formal statement releasing the employee from all obligations except confidentiality and non-compete if applicable
7. Service Appreciation: Statement acknowledging the employee's service to the company
8. Authorization: Signature block for authorized company representative with designation
1. Non-Compete Reminder: Include when the employee has signed a non-compete agreement that survives employment termination
2. Confidentiality Obligations: Include when the employee had access to sensitive information or trade secrets
3. Project Handover Status: Include when the employee was handling critical projects requiring formal handover confirmation
4. Retirement Benefits: Include for retiring employees eligible for specific retirement benefits
5. Reference Statement: Include when the company agrees to provide references for future employment
6. Legal Compliance Statement: Include when specific regulatory or industry compliance needs to be documented
1. Final Settlement Statement: Detailed breakdown of final payment including salary, benefits, and any deductions
2. Property Handover Checklist: List of company property returned by the employee
3. Pending Tasks Report: List of completed and transferred responsibilities
4. Department Clearance Form: Signatures from various departments confirming no pending issues
Relevant legal definitions
Clauses
Relevant Industries
Banking & Finance
Information Technology
Manufacturing
Healthcare
Education
Retail
Telecommunications
Construction
Professional Services
Energy & Utilities
Hospitality
Transportation & Logistics
Real Estate
Media & Entertainment
Public Sector
Relevant Teams
Human Resources
Legal
Finance
Administration
Compliance
Corporate Secretariat
Employee Relations
Personnel Management
Relevant Roles
HR Director
HR Manager
Legal Counsel
Company Secretary
Finance Manager
Department Head
Managing Director
CEO
COO
Administrative Officer
HR Executive
Compliance Officer
Personnel Manager
Employee Relations Manager
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