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Committee Minutes are essential corporate governance documents in Pakistan's legal framework, required under the Companies Act 2017 and regulated by the Securities and Exchange Commission of Pakistan (SECP). These minutes serve as the official record of committee meetings, documenting discussions, decisions, and actions taken by various organizational committees such as Audit, HR, Risk Management, or Executive committees. The document must capture accurate attendance, quorum confirmation, agenda items discussed, resolutions passed, and action items assigned. Committee Minutes are particularly crucial for compliance, audit trails, and corporate memory, often referenced during regulatory inspections, audits, or legal proceedings. They must be maintained properly and authenticated by authorized signatories as per Pakistani corporate law requirements.

1. Meeting Details: Essential information including committee name, date, time, venue/mode of meeting, and type of meeting (regular/special)

2. Attendance: List of committee members present, absent (with or without apology), and other attendees including invitees

3. Quorum Confirmation: Statement confirming that the required quorum was present as per the committee's terms of reference

4. Chair Confirmation: Identification of the meeting's chairperson and confirmation of their authority

5. Previous Minutes: Confirmation of previous meeting's minutes and status of their approval

6. Agenda Items: Detailed record of each agenda item discussed, including background, deliberations, and decisions

7. Resolutions: Formal recording of all resolutions passed, including voting results if applicable

8. Action Items: List of tasks assigned, responsible persons, and deadlines

9. Meeting Conclusion: Time of meeting conclusion and date of next meeting if scheduled

10. Authentication: Signature space for the Chairperson and Company Secretary/minute taker