The Affidavit of Termination of Employment is a crucial legal document used in Pakistan when employment relationships are formally concluded. This document is particularly important in situations where a formal record of termination is required for legal compliance, future reference, or potential dispute resolution. It must comply with both the Industrial and Commercial Employment (Standing Orders) Ordinance, 1968, and the Oath Commissioners Ordinance, 1960. The affidavit serves multiple purposes: it confirms the termination details, acknowledges settlement of dues, documents the return of company property, and can help prevent future disputes by clearly stating the terms of separation. This document is especially relevant in cases involving senior positions, sensitive roles, or when there's a need for enhanced documentation of the termination process.
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1. Opening Declaration: Formal opening stating it is an affidavit, including deponent's name, CNIC, designation, and company details
2. Personal Information: Detailed information about the deponent including current address and position of authority
3. Employee Information: Details of the employee whose employment was terminated, including name, designation, and employee ID
4. Employment Period: Statement of employment duration, including start date and termination date
5. Termination Details: Specific information about the termination, including reason, notice period (if applicable), and compliance with company policies
6. Settlement Statement: Declaration regarding settlement of all dues, benefits, and final payments
7. Company Property: Statement regarding return of company property and settlement of any pending company assets
8. Verification Statement: Standard affidavit verification clause stating the information is true and correct
9. Signature Block: Space for deponent's signature, date, and oath commissioner's attestation
1. Non-Compete Declaration: Statement regarding any applicable non-compete or non-solicitation obligations, used when the employee was bound by such agreements
2. Misconduct Details: Detailed description of misconduct if termination was due to disciplinary reasons, include only if termination was for cause
3. Mutual Agreement Statement: Statement indicating termination was by mutual consent, include only in cases of mutual separation
4. Outstanding Obligations: Details of any pending obligations or restrictions, used when there are continuing obligations post-termination
5. Legal Proceedings Statement: Declaration regarding any ongoing or potential legal proceedings, include if there are legal disputes
1. Termination Letter: Copy of the official termination letter issued to the employee
2. Settlement Calculator: Detailed calculation of final settlement including salary, benefits, and deductions
3. Company Property Checklist: List of company property returned by the employee with dates
4. Employee Acknowledgment: Copy of employee's acknowledgment of termination, if available
5. Service Certificate: Copy of service certificate or experience letter issued to employee
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Department Head
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Chief Human Resources Officer
Risk Management Officer
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