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The Termination Letter of Retainer Agreement is a crucial document used in the Philippine business and professional services context when either party wishes to formally end an ongoing retainer arrangement. This document is essential when professional services are being discontinued, whether due to project completion, change in business needs, or other circumstances. It must comply with Philippine contract law, particularly the Civil Code of the Philippines and relevant professional regulations. The letter serves multiple purposes: it officially documents the termination decision, sets out the effective date, addresses outstanding obligations, and provides clarity on wrap-up procedures. This document type is particularly important in maintaining professional relationships while ensuring legal compliance and proper documentation of the service termination process.

1. Letterhead and Date: Company/individual's letterhead and current date

2. Recipient Details: Full name, title, and address of the recipient

3. Reference Line: Subject line referencing the original retainer agreement and its date

4. Formal Greeting: Professional salutation to the recipient

5. Notice of Termination: Clear statement of intent to terminate the retainer agreement

6. Termination Details: Specific date when the termination becomes effective and reference to relevant termination clause in original agreement

7. Outstanding Matters: Statement regarding any pending work, projects, or deliverables

8. Final Payment Terms: Details of final payments, outstanding invoices, or refunds if applicable

9. Return of Materials: Instructions regarding the return or transfer of any documents, materials, or property

10. Closing Statement: Professional closing including any necessary acknowledgment requests

11. Signature Block: Space for signature, name, and title of the sender