The Termination Letter of Retainer Agreement is essential when formally concluding a professional service relationship in England and Wales. This document should be used when either party wishes to end an ongoing retainer arrangement in accordance with the original agreement's terms. The letter needs to address key elements including effective termination date, notice periods, outstanding fees, and arrangements for transferring or concluding ongoing matters. Under English and Welsh law, the termination must comply with both contractual obligations and professional conduct requirements, particularly in regulated sectors such as legal services.
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1. Recipient Details: Full name and address of the service provider
2. Reference Information: Original retainer agreement details and dates
3. Termination Statement: Clear statement of intent to terminate the retainer agreement
4. Effective Date: Specific date when termination takes effect
5. Notice Period: Confirmation of notice period being given
1. Reason for Termination: Explanation of termination reasons if appropriate or required
2. Outstanding Payments: Details of any remaining fees or payments due
3. Transition Arrangements: Information about handover of work or documents
1. Final Invoice: Detailed breakdown of any final charges
2. Statement of Account: Summary of all financial transactions during the retainer period
3. Return of Documents Form: List of client documents to be returned
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