The Software License Policy serves as a crucial governance document for organizations operating in the Philippines, establishing comprehensive guidelines for software acquisition, usage, and management. This document becomes necessary when organizations need to ensure compliance with Philippine legislation, particularly the Intellectual Property Code (RA 8293), E-Commerce Act (RA 8792), and Cybercrime Prevention Act (RA 10175), while maintaining effective control over their software assets. The policy includes detailed procedures for license tracking, user responsibilities, security requirements, and compliance monitoring, helping organizations minimize legal risks and optimize software investments. It is especially relevant for organizations undergoing digital transformation or those handling multiple software licenses across different departments.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. 1. Introduction: Overview of the policy's purpose and scope
2. 2. Definitions: Clear definitions of technical terms, types of software licenses, and key concepts used throughout the policy
3. 3. Legal Framework: Reference to relevant Philippine laws and regulations governing software licensing and usage
4. 4. Software License Management: Procedures for acquiring, tracking, and managing software licenses
5. 5. Acceptable Use: Guidelines for appropriate software use, installation, and restrictions
6. 6. Security Requirements: Security measures and protocols for software installation and usage
7. 7. Compliance and Monitoring: Procedures for ensuring compliance with the policy and license terms
8. 8. Roles and Responsibilities: Definition of stakeholder roles in software license management
9. 9. Enforcement: Consequences of policy violations and enforcement procedures
10. 10. Review and Updates: Process for regular policy review and amendment procedures
1. Cloud Services and SaaS: Additional section for organizations heavily using cloud-based software and services
2. Open Source Software Policy: Section specifically addressing open source software usage and compliance
3. Mobile Device Software: Section for organizations with significant mobile device deployment
4. Third-Party Access: Guidelines for providing software access to contractors and external parties
5. Software Development: Section for organizations that develop their own software
6. Disaster Recovery: Procedures for software license management in disaster recovery scenarios
7. Remote Work Software Usage: Guidelines specific to remote work environments
1. Schedule A: Approved Software List: Comprehensive list of approved software with license types and terms
2. Schedule B: License Management Procedures: Detailed procedures for software license acquisition and management
3. Schedule C: Audit Checklist: Checklist for internal software license audits
4. Schedule D: Request Forms: Standard forms for software requests and approvals
5. Appendix 1: Technical Requirements: Minimum technical requirements for software installation
6. Appendix 2: Security Standards: Detailed security standards and requirements
7. Appendix 3: Compliance Declaration: Template for user compliance declarations
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Banking and Finance
Healthcare
Education
Government and Public Sector
Manufacturing
Professional Services
Telecommunications
Business Process Outsourcing
Retail
Insurance
Media and Entertainment
Relevant Teams
Information Technology
Legal
Compliance
Procurement
Risk Management
Information Security
Digital Transformation
Operations
Finance
Human Resources
Internal Audit
Relevant Roles
Chief Information Officer
IT Manager
Compliance Officer
Software Asset Manager
System Administrator
IT Security Officer
Legal Counsel
Risk Manager
Procurement Manager
Department Head
IT Director
Chief Technology Officer
Software License Administrator
IT Compliance Specialist
Digital Transformation Manager
Find the exact document you need
Website License Agreement
A Philippine-law governed agreement establishing terms and conditions for website licensing and usage, ensuring compliance with local e-commerce and data privacy regulations.
Download
Mural License Agreement
A Philippine law-governed agreement establishing terms for mural artwork licensing, including usage rights, maintenance, and compensation.
Download
3rd Party EULA
A Philippine law-governed EULA that establishes terms and conditions for third-party software use, ensuring compliance with local data privacy, e-commerce, and IP regulations.
Download
Royalty Non Exclusive License
A Philippine law-governed agreement allowing intellectual property use in exchange for royalty payments, while enabling the IP owner to license the same rights to others.
Download
Non Exclusive Royalty License
A Philippine law-governed agreement granting non-exclusive rights to use intellectual property in exchange for royalty payments, compliant with local IP regulations.
Download
Land License Agreement
A Philippine-law governed agreement granting specific rights to use or occupy land without transferring ownership.
Download
Seller License To Remain In Possession Addendum
A Philippine law-compliant addendum allowing property sellers to legally remain in possession after sale completion, establishing terms and conditions for continued occupation.
Download
White Label License Agreement
A Philippine law-governed agreement enabling the licensed rebranding and distribution of products or services while protecting both parties' interests and ensuring regulatory compliance.
Download
Non Exclusive Photo License Agreement
A Philippine law-governed agreement template for non-exclusive licensing of photographic works, addressing usage rights, attribution, and compensation terms.
Download
Exclusive And Non Exclusive License
A Philippine law-governed agreement for exclusive or non-exclusive licensing of intellectual property rights, compliant with local IP regulations.
Download
Copyright Agreement
A legal agreement under Philippine law governing the transfer or licensing of copyright ownership, compliant with the Intellectual Property Code and international copyright conventions.
Download
Lease & License Agreement
A Philippine law-governed agreement combining property lease terms with specific licensed usage rights and privileges.
Download
Partnership License
A Philippine law-governed agreement establishing both a partnership relationship and licensing rights between parties, combining partnership and IP licensing elements.
Download
IP License
A Philippine law-governed agreement for licensing intellectual property rights, establishing terms of use and commercial arrangements between licensor and licensee.
Download
Freeware Software License
A Philippine law-compliant license agreement for free software distribution, establishing usage terms and protecting developer rights while enabling free user access.
Download
License Agreement
A Philippine law-governed agreement establishing terms for licensing intellectual property, technology, or proprietary rights between a Licensor and Licensee.
Download
Open Source Agreement
A Philippine law-governed Open Source Agreement for software distribution and licensing, ensuring legal compliance while maintaining open source principles.
Download
License To Use Intellectual Property
A Philippine law-governed agreement establishing terms for intellectual property usage rights between a licensor and licensee.
Download
Grazing License
A Philippine law-governed agreement granting rights to graze livestock on designated land, establishing terms for sustainable grazing practices and environmental protection.
Download
Software License For Non Commercial Use
A Philippine law-governed agreement that permits non-commercial use of software while protecting the licensor's intellectual property rights.
Download
Under Licence Agreement
A Philippine law-governed agreement establishing terms for licensing intellectual property or technology rights between a licensor and licensee.
Download
Trade Secret License
A Philippine-law governed agreement for licensing trade secrets, establishing terms for confidential information protection and authorized use under Philippine IP regulations.
Download
Technology License Agreement
A Philippine law-governed agreement for licensing technology use rights, establishing terms between technology owners and users while ensuring compliance with local IP regulations.
Download
Software Installation Agreement
A Philippine law-governed agreement defining terms and conditions for software installation services, including implementation, acceptance criteria, and compliance requirements.
Download
Sampling License
A Philippine law-governed agreement granting rights to use portions of existing musical works in new compositions, with specified terms and conditions for sampling.
Download
Royalty License
A Philippine law-governed agreement establishing terms for intellectual property licensing in exchange for royalty payments, ensuring compliance with local IP regulations and tax requirements.
Download
Royalty Bearing License
A Philippine law-governed agreement establishing terms for licensed intellectual property rights in exchange for royalty payments.
Download
Room License Agreement
A Philippine-law governed agreement granting permission to occupy and use a specific room or living space, typically including access to shared facilities and services.
Download
Revocable License To Use Property
A Philippine law-governed agreement granting temporary, revocable rights to use specified property, with defined terms and conditions for both licensor and licensee.
Download
Perpetual Irrevocable License
A Philippine law-governed agreement granting permanent and irrevocable intellectual property usage rights, structured under the Philippine Intellectual Property Code.
Download
Patent Licence
A legal agreement governed by Philippine law that grants rights to use patented technology, subject to specified terms and conditions.
Download
Open License Agreement
A Philippine law-governed agreement that sets terms for open public use and distribution of intellectual property or creative works.
Download
Non Transferable License
A Philippine law-governed agreement granting specific usage rights to a licensee while prohibiting any transfer or assignment of these rights to third parties.
Download
Mutual License Agreement
A Philippine law-governed agreement establishing reciprocal intellectual property licensing rights and obligations between two parties.
Download
Non Perpetual License
A Philippine law-governed agreement granting temporary rights to use intellectual property or technology for a defined period.
Download
Non Exclusive Perpetual License
A Philippine law-governed agreement granting permanent, non-exclusive rights to use intellectual property while allowing the licensor to license to others.
Download
Limited Use License
A Philippine law-governed agreement defining limited usage rights for intellectual property, software, content, or technology.
Download
Library License
A Philippine-law governed agreement regulating the provision and use of library resources, including digital and physical materials.
Download
Master License Agreement
A Philippine law-governed framework agreement establishing terms for intellectual property licensing between parties, serving as a foundation for specific licensing arrangements.
Download
Master License
A Philippine law-governed agreement establishing comprehensive terms for licensing intellectual property, technology, or proprietary rights between parties.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)