The Software License Policy serves as a crucial governance document for organizations operating in the Philippines, establishing comprehensive guidelines for software acquisition, usage, and management. This document becomes necessary when organizations need to ensure compliance with Philippine legislation, particularly the Intellectual Property Code (RA 8293), E-Commerce Act (RA 8792), and Cybercrime Prevention Act (RA 10175), while maintaining effective control over their software assets. The policy includes detailed procedures for license tracking, user responsibilities, security requirements, and compliance monitoring, helping organizations minimize legal risks and optimize software investments. It is especially relevant for organizations undergoing digital transformation or those handling multiple software licenses across different departments.
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1. 1. Introduction: Overview of the policy's purpose and scope
2. 2. Definitions: Clear definitions of technical terms, types of software licenses, and key concepts used throughout the policy
3. 3. Legal Framework: Reference to relevant Philippine laws and regulations governing software licensing and usage
4. 4. Software License Management: Procedures for acquiring, tracking, and managing software licenses
5. 5. Acceptable Use: Guidelines for appropriate software use, installation, and restrictions
6. 6. Security Requirements: Security measures and protocols for software installation and usage
7. 7. Compliance and Monitoring: Procedures for ensuring compliance with the policy and license terms
8. 8. Roles and Responsibilities: Definition of stakeholder roles in software license management
9. 9. Enforcement: Consequences of policy violations and enforcement procedures
10. 10. Review and Updates: Process for regular policy review and amendment procedures
1. Cloud Services and SaaS: Additional section for organizations heavily using cloud-based software and services
2. Open Source Software Policy: Section specifically addressing open source software usage and compliance
3. Mobile Device Software: Section for organizations with significant mobile device deployment
4. Third-Party Access: Guidelines for providing software access to contractors and external parties
5. Software Development: Section for organizations that develop their own software
6. Disaster Recovery: Procedures for software license management in disaster recovery scenarios
7. Remote Work Software Usage: Guidelines specific to remote work environments
1. Schedule A: Approved Software List: Comprehensive list of approved software with license types and terms
2. Schedule B: License Management Procedures: Detailed procedures for software license acquisition and management
3. Schedule C: Audit Checklist: Checklist for internal software license audits
4. Schedule D: Request Forms: Standard forms for software requests and approvals
5. Appendix 1: Technical Requirements: Minimum technical requirements for software installation
6. Appendix 2: Security Standards: Detailed security standards and requirements
7. Appendix 3: Compliance Declaration: Template for user compliance declarations
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Banking and Finance
Healthcare
Education
Government and Public Sector
Manufacturing
Professional Services
Telecommunications
Business Process Outsourcing
Retail
Insurance
Media and Entertainment
Relevant Teams
Information Technology
Legal
Compliance
Procurement
Risk Management
Information Security
Digital Transformation
Operations
Finance
Human Resources
Internal Audit
Relevant Roles
Chief Information Officer
IT Manager
Compliance Officer
Software Asset Manager
System Administrator
IT Security Officer
Legal Counsel
Risk Manager
Procurement Manager
Department Head
IT Director
Chief Technology Officer
Software License Administrator
IT Compliance Specialist
Digital Transformation Manager
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