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The Regret Letter For Applicant is a crucial business document used in the Philippine employment context to professionally communicate negative hiring decisions to job applicants. It serves multiple purposes: maintaining professional relationships, ensuring clear communication of decisions, and protecting the company's legal interests under Philippine employment law. The document should be drafted in compliance with the Labor Code of the Philippines, the Data Privacy Act of 2012, and various anti-discrimination laws. It typically includes appreciation for the candidate's interest, a clear but tactful communication of the decision, and may include retention of application information or future opportunity details when appropriate. This type of communication requires careful consideration of both legal compliance and human aspects, as it represents the company's professional standards while dealing with potentially sensitive matters.

1. Company Letterhead: Official company letterhead including company name, address, and contact information

2. Date: Current date in formal business format

3. Recipient Information: Applicant's complete name and address

4. Salutation: Professional greeting addressing the applicant by name

5. Appreciation: Thank you statement for the applicant's interest and time

6. Decision Communication: Clear but gentle communication of the negative decision

7. Professional Closing: Courteous closing statement and well-wishes

8. Signature Block: Sender's name, title, and company details