The Parent Consent Letter For Field Trip is an essential document required by Philippine educational institutions when organizing off-campus activities for students. It is designed to comply with the Department of Education's guidelines, particularly DepEd Order No. 66, s. 2017, and other relevant regulations concerning student safety and child protection. This document should be used whenever a school or educational institution plans any off-campus activity, whether it's a day trip or an extended educational excursion. The letter typically includes comprehensive information about the activity, safety measures, emergency procedures, and clearly defined responsibilities of all parties involved. It serves multiple purposes: obtaining legal parental consent, providing crucial information to parents, documenting safety protocols, and establishing a clear record of authorization for the school's liability protection. The document must be tailored to meet specific requirements of Philippine education law while remaining accessible and understandable to parents and guardians.
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1. School Information Header: Complete school name, address, and contact details
2. Date: Current date when the letter is issued
3. Parent/Guardian Address Block: Space for parent/guardian name and address
4. Student Information: Student's full name, grade level, and section
5. Field Trip Details: Description of the activity, including destination, date, time, purpose, and educational value
6. Transportation and Logistics: Details about mode of transportation, departure/return times, and meeting points
7. Supervision Information: Names of teachers and staff who will supervise, ratio of supervisors to students
8. Cost and Payment Details: Breakdown of expenses and payment instructions if applicable
9. Safety and Emergency Measures: Overview of safety protocols and emergency procedures
10. Parental Authorization Statement: Clear statement of consent and assumption of risks
11. Signature Block: Space for parent/guardian signature, date, and contact information
1. Medical Information Section: Optional section for parents to provide relevant medical information, allergies, or special needs - include when trip involves physical activities or extended duration
2. Photography Consent: Optional section for obtaining permission to photograph/video students during the trip - include when documentation is planned
3. Alternative Activities: Optional section describing alternative activities for non-participating students - include when participation is not mandatory
4. Behavior Agreement: Optional section outlining expected behavior and consequences - include for overnight or extended trips
5. Financial Assistance: Optional section about available financial support - include when trip has significant costs
1. Itinerary: Detailed schedule of activities, locations, and timings
2. Packing List: List of required items, clothing, and materials students should bring
3. Emergency Contact Form: Separate form for emergency contact information and medical details
4. Field Trip Rules: List of specific rules and guidelines for the trip
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Relevant Teams
Administration
Academic Affairs
Legal
Risk Management
Student Services
Compliance
Operations
Field Trip Coordination
Safety and Security
Educational Programs
Relevant Roles
School Principal
Academic Coordinator
Field Trip Coordinator
School Administrator
Educational Program Director
Safety Compliance Officer
Legal Affairs Officer
Risk Management Officer
School Secretary
Department Head
Grade Level Coordinator
Activities Director
Student Affairs Manager
Education Supervisor
Compliance Manager
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