The Intent to Lien Letter is a critical document in the Philippine construction industry that serves as a formal notification and debt collection tool. It is typically used when payment for completed work or supplied materials remains outstanding despite previous payment requests. This document must be carefully prepared to comply with Philippine legal requirements and typically precedes the actual filing of a mechanics' lien. The letter should include specific project details, payment amounts, and relevant contract information, providing the property owner with clear notice of the intended legal action while maintaining the possibility of amicable resolution. The timing of the Intent to Lien Letter is crucial, as it must be sent within the statutory period for preserving lien rights under Philippine law.
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1. Letter Date and Address Block: Current date and complete address details of the property owner/recipient
2. Project Identification: Clear identification of the construction project, including project name and physical address of the property
3. Contractor/Claimant Information: Full legal name and contact information of the party intending to file the lien
4. Contract Reference: Details of the original contract or agreement, including date and scope of work
5. Payment Claim Details: Specific amount owed, including original contract amount, payments received, and outstanding balance
6. Work Verification: Statement confirming that the work or materials were provided as per contract
7. Legal Notice Statement: Formal declaration of intent to file a mechanics' lien if payment is not received
8. Payment Deadline: Clear statement of the deadline for payment before lien action will be initiated
9. Signature Block: Formal closing, signature line, and title of the sender
1. Previous Payment Demands: Reference to previous payment requests or demands, used when there has been prior correspondence
2. Itemized List Reference: Reference to attached detailed breakdown of charges, used when the claim involves multiple items or time periods
3. Lender Information: Details of the construction lender if known, used when the property has construction financing
4. Statutory Citations: Specific references to relevant Philippine laws, used when adding legal weight to the demand
5. Cure Provisions: Specific steps that can be taken to resolve the issue, used when offering alternative resolution options
1. Schedule A - Itemized Statement of Account: Detailed breakdown of all charges, payments, and outstanding amounts
2. Schedule B - Project Documentation: Copies of relevant contract documents, change orders, and work orders
3. Schedule C - Payment History: Record of all payments received and payment attempts made
4. Schedule D - Work Completion Evidence: Photos, completion certificates, or other evidence of work performed
Relevant legal definitions
Clauses
Relevant Industries
Construction
Real Estate Development
Infrastructure
Commercial Property
Industrial Development
Residential Development
Manufacturing
Mining
Energy
Telecommunications
Hospitality
Retail
Relevant Teams
Legal
Finance
Operations
Project Management
Contracts Administration
Risk Management
Collections
Account Management
Construction Management
Corporate Governance
Relevant Roles
Construction Project Manager
Contract Administrator
Legal Counsel
Chief Financial Officer
Account Manager
Collections Manager
Project Director
Construction Site Supervisor
Procurement Manager
Claims Manager
Risk Manager
Company Secretary
Managing Director
Operations Manager
Credit Controller
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