The Impound Release Form is a crucial document in the Philippine vehicle regulatory system, used when retrieving vehicles that have been impounded by authorities such as the LTO, MMDA, or local government units. This document becomes necessary when a vehicle has been impounded due to traffic violations, regulatory non-compliance, or other legal issues. The form serves multiple purposes: it confirms the identity of the claiming party, verifies payment of all applicable fees and fines, documents the vehicle's condition, and provides legal protection for both the releasing authority and the vehicle owner. The document must comply with Philippine transportation laws, particularly Republic Act No. 4136 and various administrative orders from the LTO. It includes critical information such as vehicle details, owner information, impoundment cause, payment verification, and release authorization. The Impound Release Form also typically incorporates necessary waivers and acknowledgments to prevent future disputes regarding the impoundment period.
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1. Form Title and Reference Number: Official form title, reference number, and issuing authority details
2. Vehicle Information: Complete details of the impounded vehicle including make, model, year, color, plate number, chassis number, and engine number
3. Owner Information: Full name, contact details, and valid ID information of the registered vehicle owner
4. Impoundment Details: Date of impoundment, location, reason for impoundment, and citation/violation reference numbers
5. Release Authorization: Statement confirming authorization for release, including verification of ownership/authority to claim
6. Payment Confirmation: Details of all fees, fines, and storage charges paid, with corresponding receipt numbers
7. Vehicle Condition: Brief description of vehicle condition at time of release, noting any existing damage
8. Release Acknowledgment: Statement acknowledging receipt of vehicle in acceptable condition and waiver of claims related to impoundment
9. Signatures and Date: Spaces for signatures of releasing officer, vehicle owner/authorized representative, and witnesses
1. Authorized Representative Section: Additional section when someone other than the registered owner is claiming the vehicle, including authorization letter details
2. Additional Violations: Section for listing any additional violations discovered during impoundment that need to be addressed
3. Property Inventory: Detailed list of personal property inside the vehicle at time of impoundment and release
4. Insurance Information: Section for insurance details if required for release or if damage occurred during impoundment
5. Third-Party Claims: Section addressing any third-party claims or liens on the vehicle that needed resolution before release
1. Vehicle Inspection Report: Detailed inspection report with photos documenting vehicle condition at impoundment and release
2. Fee Breakdown Schedule: Itemized list of all fees, fines, and storage charges with applicable regulations cited
3. Required Documents Checklist: List of all documents submitted for vehicle release including proof of ownership, payment receipts, and identification
4. Photo Documentation: Photographs of the vehicle taken at impoundment and release, marked with date and time stamps
Relevant legal definitions
Clauses
Relevant Industries
Transportation
Government Administration
Law Enforcement
Insurance
Legal Services
Automotive
Public Safety
Local Government
Fleet Management
Logistics
Relevant Teams
Legal Operations
Compliance
Administrative Services
Vehicle Operations
Documentation
Risk Management
Property Management
Regulatory Affairs
Fleet Operations
Records Management
Relevant Roles
Traffic Enforcement Officer
Impound Facility Manager
Fleet Manager
Legal Compliance Officer
Transportation Operations Manager
Administrative Officer
Vehicle Release Coordinator
Documentation Specialist
Risk Management Officer
Insurance Claims Adjuster
Legal Administrative Assistant
Property Custodian
Vehicle Registration Officer
Regulatory Compliance Supervisor
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