The Employment Verification Release Form serves as a crucial document in the Philippine employment landscape, where verification of employment history is frequently required for various purposes such as job applications, loan processing, or immigration procedures. This document becomes necessary when current or former employees need to authorize the release of their employment information to third parties, while ensuring compliance with the Philippine Data Privacy Act (RA 10173) and relevant labor regulations. The form typically includes essential details such as employment dates, position held, salary information (if authorized), and performance records, depending on the specific requirements of the requesting party. It provides legal protection for all parties involved by clearly defining the scope of information that can be released and establishing the terms of authorization.
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1. Employee Information: Basic identification details of the employee including full name, employee ID (if applicable), position/title, and dates of employment
2. Authorization Statement: Clear statement of consent from the employee authorizing the release of employment information, specifying what information can be released
3. Scope of Verification: Detailed list of information authorized for release (e.g., employment dates, position, salary, performance)
4. Purpose of Verification: Statement indicating the specific purpose for which the employment verification is being requested
5. Duration of Authorization: Validity period of the authorization, including start and end dates if applicable
6. Data Privacy Notice: Statement regarding data protection rights under RA 10173 (Data Privacy Act) and how information will be handled
7. Signature Block: Space for employee signature, date, and witness signature if required
1. Third Party Details: Information about the specific third party requesting verification, used when the form is for a specific recipient rather than general authorization
2. Release of Liability: Clause releasing the employer from liability for providing information in good faith, included when additional legal protection is desired
3. Revocation Rights: Section detailing the employee's right to revoke the authorization and the process for doing so, included for longer-term authorizations
4. Additional Consents: Specific authorizations for sensitive information like medical records or disciplinary history, included when such information might be relevant
1. Information Release Checklist: Detailed checklist of specific information items authorized for release, allowing employee to select which items can be disclosed
2. Required Documentation List: List of supporting documents that need to be attached to verify the employee's identity and employment status
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Information Technology
Manufacturing
Healthcare
Education
Retail
Government and Public Sector
Business Process Outsourcing
Construction
Hospitality
Professional Services
Non-Profit Organizations
Telecommunications
Transportation and Logistics
Relevant Teams
Human Resources
Legal
Compliance
Administration
Personnel Management
Records Management
Employee Relations
Corporate Services
Risk Management
Data Privacy
Relevant Roles
Human Resources Manager
HR Officer
Compliance Officer
Legal Counsel
Privacy Officer
HR Administrator
Recruitment Manager
Personnel Manager
HR Director
Employment Relations Manager
Records Management Officer
HR Business Partner
Office Manager
Administrative Manager
Company Secretary
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