The Data Protection Release Form is a crucial document required under Philippine data protection law, specifically the Data Privacy Act of 2012 and its implementing rules. This document is essential when organizations need to collect, process, or share personal data of individuals in the Philippines. It serves multiple purposes: obtaining explicit consent from data subjects, documenting the scope of data processing activities, and ensuring transparency in data handling practices. The form should be used whenever an organization collects personal information beyond what is covered in their general privacy policy, or when specific consent is required for certain data processing activities. It includes detailed information about the types of data being collected, purposes of processing, potential data sharing, security measures, and the rights of data subjects. The document needs to be written in clear, understandable language as required by Philippine law, and must be specific enough to constitute valid consent under the DPA.
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1. Parties: Identification of the Data Controller/Company and the Data Subject providing consent
2. Background: Context of the data collection and processing activities
3. Definitions: Key terms used in the document, including types of personal data, processing, and other relevant terminology as defined in the Data Privacy Act
4. Purpose of Data Collection: Specific purposes for which the personal data will be collected and processed
5. Scope of Personal Data: Detailed list of personal data to be collected and processed
6. Consent Declaration: Express consent statement from the data subject authorizing the collection and processing of personal data
7. Rights of the Data Subject: Enumeration of rights under the Data Privacy Act, including right to access, correction, and erasure
8. Data Protection Measures: Overview of security measures implemented to protect the personal data
9. Duration of Processing: Period for which the personal data will be retained and processed
10. Execution: Signature blocks and date of execution
1. Third Party Disclosure: Include when personal data may be shared with third parties, specifying the recipients and purposes
2. International Data Transfers: Include when personal data may be transferred outside the Philippines
3. Special Categories of Data: Include when sensitive personal information as defined in the DPA will be processed
4. Withdrawal of Consent: Include detailed procedures for withdrawing consent when the processing involves multiple or complex data flows
5. Emergency Contact Authorization: Include when collecting and processing emergency contact information
6. Marketing Communications: Include when personal data will be used for marketing or promotional purposes
1. Schedule A - Categories of Personal Data: Detailed listing of all personal data categories to be collected and processed
2. Schedule B - Authorized Third Party Recipients: List of third parties with whom the data may be shared, if applicable
3. Schedule C - Technical and Organizational Measures: Detailed description of security measures implemented to protect the personal data
4. Appendix 1 - Data Subject Rights Form: Template form for exercising data subject rights
5. Appendix 2 - Privacy Policy: Copy of the organization's privacy policy or link to where it can be accessed
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Education
Technology
Retail
Human Resources
Insurance
Telecommunications
E-commerce
Professional Services
Government Services
Real Estate
Travel and Hospitality
Marketing and Advertising
Relevant Teams
Legal
Compliance
Human Resources
Information Technology
Data Protection
Risk Management
Operations
Customer Service
Marketing
Information Security
Records Management
Privacy
Relevant Roles
Data Protection Officer
Privacy Officer
Compliance Manager
Legal Counsel
HR Manager
IT Security Manager
Risk Manager
Operations Manager
Customer Service Manager
Marketing Manager
Information Security Officer
Database Administrator
Records Manager
Chief Privacy Officer
Chief Compliance Officer
Chief Legal Officer
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