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Conditional Letter Of Employment for Philippines

Conditional Letter Of Employment Template for Philippines

A Conditional Letter of Employment is a formal document used in the Philippines that extends an offer of employment subject to specific conditions that must be met before employment can commence. This document, governed by Philippine labor laws including the Labor Code and relevant DOLE regulations, outlines the proposed employment terms, conditions precedent to employment, compensation package, and compliance requirements. It serves as a preliminary agreement between the employer and prospective employee, detailing both the opportunity and the prerequisites that must be satisfied for the employment relationship to be formalized.

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What is a Conditional Letter Of Employment?

The Conditional Letter of Employment is a crucial document in Philippine employment practice, typically used when companies wish to formalize their intent to hire while ensuring certain conditions are met before employment begins. This document type serves as a bridge between initial selection and formal employment, outlining specific prerequisites such as background checks, medical examinations, or document submissions. Governed by Philippine labor laws and regulations, including the Labor Code and DOLE guidelines, the Conditional Letter of Employment must carefully balance the employer's need to verify candidate qualifications with fair and reasonable conditions as defined by local employment law. It's particularly important in regulated industries, roles requiring specific certifications, or positions with strict compliance requirements. The document typically includes detailed employment terms, conditions precedent, and a clear timeline for condition fulfillment, while ensuring compliance with Philippine employment standards and practices.

What sections should be included in a Conditional Letter Of Employment?

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Candidate's complete name and address

3. Subject Line: Clear indication that this is a conditional offer of employment

4. Opening Paragraph: Formal offer of employment, stating the position title and expressing enthusiasm about the potential employment

5. Position and Duties: Detailed description of the role, job title, and primary responsibilities

6. Employment Conditions: Specific conditions that must be met before employment can commence (e.g., background check, medical examination, submission of documents)

7. Basic Employment Terms: Key terms including salary, start date, work location, and reporting relationship

8. Benefits Package: Overview of standard benefits as mandated by Philippine law and additional company benefits

9. Compliance Requirements: Mandatory government registrations (SSS, PhilHealth, Pag-IBIG) and tax-related requirements

10. Response Timeline: Deadline for accepting the offer and instructions for indicating acceptance

11. Closing: Formal closing, signature block for authorized company representative

What sections are optional to include in a Conditional Letter Of Employment?

1. Probationary Period Terms: Include when the position is subject to a probationary period, detailing the duration and performance criteria

2. Relocation Assistance: Include when offering relocation support for candidates moving from different regions

3. Non-Compete Clause: Include for senior positions or roles with access to sensitive information

4. Training Requirements: Include when specific training or certifications must be completed as a condition of employment

5. Project-Specific Conditions: Include when employment is tied to specific project requirements or client arrangements

6. Work Schedule Flexibility: Include when offering flexible work arrangements or non-standard schedules

7. Equipment Provision: Include when providing specific tools or equipment for remote work or specialized roles

What schedules should be included in a Conditional Letter Of Employment?

1. Schedule A - Job Description: Detailed breakdown of job responsibilities, qualifications, and performance expectations

2. Schedule B - Benefits Details: Comprehensive list of benefits, including both mandatory and company-specific benefits

3. Schedule C - Required Documents: List of documents needed to fulfill employment conditions

4. Schedule D - Medical Examination Requirements: Specific medical tests or examinations required as a condition of employment

5. Appendix 1 - Company Policies Overview: Summary of key company policies that the employee must adhere to

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions




















Clauses

























Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Construction

Business Process Outsourcing

Telecommunications

Professional Services

Hospitality

Energy

Transportation

Agriculture

Mining

Relevant Teams

Human Resources

Legal

Recruitment

Compliance

Finance

Operations

Senior Management

Administrative Services

Employee Relations

Relevant Roles

Chief Executive Officer

Department Manager

Software Engineer

Financial Analyst

Human Resources Manager

Operations Director

Sales Representative

Project Manager

Research Scientist

Legal Counsel

Marketing Specialist

Production Supervisor

Account Executive

Medical Professional

Administrative Officer

Technical Support Specialist

Business Development Manager

Quality Assurance Engineer

Customer Service Representative

Finance Director

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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