The Background Release Form Disclosure And Authorization is a crucial document in the Philippine employment and business context, designed to facilitate thorough background checks while ensuring compliance with the Data Privacy Act of 2012 and related privacy regulations. This document is typically used during pre-employment screening, vendor verification, or when conducting due diligence on potential business partners. It outlines the scope of the background check, including verification of employment history, educational credentials, criminal records, and other relevant information as permitted by Philippine law. The form serves dual purposes: it informs the individual about the nature and extent of the background check, and obtains their explicit consent for the collection and processing of their personal information. Organizations must use this document to demonstrate compliance with privacy laws and maintain transparency in their background verification processes.
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1. Parties: Identification of the individual providing authorization (Subject) and the company/organization requesting the background check (Company)
2. Background: Brief explanation of why the background check is being conducted and its relevance to employment/engagement
3. Definitions: Key terms used in the document including 'Background Check', 'Personal Information', 'Consumer Report', etc.
4. Scope of Background Check: Detailed description of the types of information that may be collected and verified (employment history, educational records, criminal records, etc.)
5. Authorization Statement: Clear and explicit authorization from the subject to conduct the background check and contact various institutions
6. Data Privacy Rights and Disclosures: Information about rights under the Data Privacy Act and how personal information will be processed and protected
7. Duration and Validity: Period for which the authorization remains valid and circumstances under which it may be revoked
8. Certification and Acknowledgment: Subject's confirmation of understanding and truthfulness of information provided
9. Execution: Signature blocks for all parties with date and witness provisions
1. International Data Transfers: Required when background checks may involve transfer of data outside the Philippines
2. Additional Authorizations: Include when specific authorizations are needed for certain types of records (e.g., medical records, financial records)
3. Dispute Resolution: Include when establishing specific procedures for disputing background check findings
4. Specific Industry Requirements: Add when the background check is for regulated industries with additional requirements
1. Schedule A - Types of Information to be Verified: Detailed list of all categories of information that may be collected and verified
2. Schedule B - List of Authorized Agencies: List of agencies and organizations that may be contacted for verification
3. Schedule C - Subject's Information Form: Form for collecting necessary personal information for conducting the background check
4. Appendix 1 - Data Privacy Rights: Detailed explanation of rights under the Data Privacy Act and how to exercise them
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Healthcare
Education
Information Technology
Government Services
Security Services
Manufacturing
Retail
Transportation
Professional Services
Telecommunications
Insurance
Real Estate
Hospitality
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Talent Acquisition
Security
Operations
Data Protection
Corporate Services
Employee Relations
Relevant Roles
HR Manager
Compliance Officer
Recruitment Specialist
Data Protection Officer
Risk Manager
Legal Counsel
HR Director
Talent Acquisition Manager
Background Check Specialist
Employment Verification Officer
Security Clearance Specialist
HR Business Partner
Corporate Security Manager
Hiring Manager
Operations Manager
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