The Authorization To Share Information document serves as a crucial legal instrument in the Philippine business and regulatory environment, designed to facilitate compliant information sharing while protecting data privacy rights. This document is essential when organizations or individuals need to share sensitive information with third parties, whether for business operations, regulatory compliance, or service delivery purposes. It must comply with the Data Privacy Act of 2012 and its Implementing Rules and Regulations, which establish strict requirements for personal data processing and sharing. The authorization typically specifies the types of information to be shared, the purpose and duration of sharing, security measures, and the rights of data subjects, making it particularly relevant in scenarios involving healthcare records, financial information, educational records, or other sensitive personal data.
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1. Parties: Identification of the data subject (authorizing party), the entity authorized to disclose information, and the recipient(s) of the information
2. Background: Context for why the authorization is needed and the relationship between the parties
3. Definitions: Clear definitions of key terms used in the document, including types of information, processing activities, and relevant technical terms
4. Scope of Authorization: Detailed description of what information is authorized to be shared
5. Purpose of Information Sharing: Specific purposes for which the information may be used by the recipient
6. Duration and Validity: Period for which the authorization remains valid, including start and end dates
7. Rights of the Data Subject: Statement of the data subject's rights under the Data Privacy Act, including right to revoke authorization
8. Privacy and Security Measures: Description of how the information will be protected during sharing and storage
9. Signatures and Declaration: Formal authorization statement and signature blocks for all parties
1. Third Party Recipients: Additional section when information may be shared with other parties beyond the primary recipient
2. Special Categories of Data: Required when sensitive personal information (as defined in the Data Privacy Act) is involved
3. International Transfer Provisions: Required when information will be transferred outside the Philippines
4. Emergency Disclosure Provisions: Optional section authorizing sharing in emergency situations
5. Regulatory Compliance: Additional section for industry-specific requirements (e.g., healthcare, financial services)
6. Revocation Procedure: Detailed process for revoking the authorization, required for more complex sharing arrangements
1. Schedule A - Description of Information: Detailed list of specific information types authorized for sharing
2. Schedule B - Authorized Recipients: List of specific individuals or entities authorized to receive the information
3. Schedule C - Security Protocols: Technical and organizational measures for protecting the information
4. Appendix 1 - Consent Form: Standard consent form template in compliance with Data Privacy Act requirements
5. Appendix 2 - Privacy Notice: Copy of the relevant privacy notice or policy
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Education
Insurance
Real Estate
Technology
Telecommunications
Professional Services
Government Services
Retail
Human Resources
Manufacturing
Relevant Teams
Legal
Compliance
Information Security
Data Privacy
Human Resources
Risk Management
Information Technology
Records Management
Customer Service
Operations
Administrative Services
Relevant Roles
Data Protection Officer
Compliance Manager
Legal Counsel
Privacy Officer
Risk Manager
Information Security Officer
HR Director
Operations Manager
Medical Records Officer
Financial Controller
Company Secretary
Systems Administrator
Customer Service Manager
Records Manager
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