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The Suspension Letter For Employee is a critical employment document used in New Zealand when an employer needs to temporarily remove an employee from their workplace duties while maintaining their employment relationship. This document is typically used in situations requiring investigation of potential misconduct, addressing serious workplace concerns, or managing health and safety risks. The letter must comply with New Zealand employment law, particularly the Employment Relations Act 2000, and adhere to principles of good faith and natural justice. It should clearly communicate the suspension terms, maintain procedural fairness, and protect both employer and employee rights. The document typically includes details about the suspension reason, duration, pay arrangements, and investigation process, while ensuring compliance with privacy requirements and employment regulations.

1. Date and Address Block: Current date and employee's full contact details

2. Notification of Suspension: Clear statement that the employee is being suspended from duties, effective date and duration if known

3. Reason for Suspension: Brief explanation of the circumstances or allegations that have led to the suspension decision

4. Terms of Suspension: Details about pay continuation, access to workplace, company property, and communication protocols during suspension

5. Investigation Process: Overview of the investigation process that will be conducted and expected timeframes

6. Employee Rights: Statement of employee's rights during the suspension, including right to representation

7. Next Steps: Clear outline of what happens next and any immediate actions required from the employee

8. Contact Point: Details of who the employee should contact if they have questions or concerns

9. Confidentiality Requirements: Statement about maintaining confidentiality during the suspension period

10. Signature Block: Signature of authorized person issuing the suspension