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Previous Employment Certificate Template for New Zealand

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Key Requirements PROMPT example:

Previous Employment Certificate

"I need a Previous Employment Certificate for a senior software developer who worked at our company from January 2025 to September 2025, including specific mention of cloud computing projects and technical certifications obtained during employment, as this is required for their visa application."

Document background
The Previous Employment Certificate is a crucial document in New Zealand's employment landscape, serving as an official record of an individual's employment history with an organization. It is commonly requested when employees transition to new roles, apply for further education, or require proof of work experience for visa applications. The certificate must comply with New Zealand's Employment Relations Act 2000 and Privacy Act 2020, providing accurate and objective information about the employment period, roles held, and key responsibilities. While the format may vary between organizations, it must maintain professional standards and include only factual, verifiable information. The document is particularly important in sectors requiring verification of experience and in situations where formal employment history documentation is necessary for regulatory or compliance purposes.
Suggested Sections

1. Header Information: Company letterhead, date, and reference number

2. Certificate Title: Clear identification as a Certificate of Previous Employment/Certificate of Service

3. Employee Details: Full name, position title(s), and employee ID number (if applicable)

4. Employment Period: Start and end dates of employment, including any significant changes in role

5. Position Details: Description of main role(s) held and key responsibilities

6. Employment Status: Confirmation of employment type (full-time, part-time, casual) and any changes during employment

7. Authentication: Signature block with name, position, and contact details of the authorized person issuing the certificate

Optional Sections

1. Reason for Separation: Include only if mutually agreed and when separation was amicable (e.g., resignation, redundancy)

2. Performance Summary: Brief statement about performance if specifically requested by employee and permitted by company policy

3. Special Achievements: Notable contributions or achievements during employment, if relevant and requested

4. Training Completed: List of significant professional development or certifications obtained during employment

5. Leave Entitlements: Statement confirming all leave entitlements have been settled, if required

Suggested Schedules

1. Position History Schedule: Detailed listing of all positions held, including dates and reporting lines, if employment involved multiple roles

2. Training and Certification Schedule: Comprehensive list of completed training programs and certifications, if applicable

3. Project Experience Appendix: List of major projects participated in, if relevant to the employee's role and future employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Public Sector

Private Sector

Non-Profit

Education

Healthcare

Technology

Manufacturing

Retail

Financial Services

Professional Services

Construction

Hospitality

Agriculture

Mining

Transport and Logistics

Relevant Teams

Human Resources

People Operations

Personnel Management

Employee Relations

Administration

Corporate Services

Legal

Compliance

Relevant Roles

Human Resources Manager

HR Director

HR Administrator

People Operations Manager

HR Business Partner

Chief Human Resources Officer

HR Coordinator

Personnel Manager

Employee Relations Manager

HR Operations Manager

Office Manager

Department Manager

Line Manager

General Manager

Chief Executive Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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