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A Disciplinary Notice To Employee is a crucial document in New Zealand's employment framework, used when formal action is required to address workplace misconduct, performance issues, or policy violations. The notice must comply with the Employment Relations Act 2000 and related employment legislation, incorporating principles of natural justice and good faith. It serves as an official record of the disciplinary process, detailing specific concerns, supporting evidence, and potential consequences while ensuring the employee's right to respond. This document is typically issued after informal interventions have been unsuccessful or when the severity of the issue requires immediate formal action. The notice should be clear, factual, and free from emotional language, providing a foundation for fair process and potential future employment decisions.

1. Header Information: Company letterhead, date, employee's name and contact details, marked 'Private and Confidential'

2. Subject Line: Clear indication this is a disciplinary notice

3. Opening Statement: Reference to any previous discussions or meetings about the issue

4. Specific Concerns/Allegations: Clear outline of the behavior, performance issues or incidents causing concern, with specific dates and details

5. Evidence: Description of the evidence supporting the concerns/allegations

6. Impact Statement: Explanation of how the behavior affects the workplace, colleagues, or business

7. Policy Reference: Reference to relevant workplace policies, employment agreement terms, or expected standards that have been breached

8. Potential Consequences: Clear statement of possible disciplinary outcomes, including potential dismissal if applicable

9. Process Information: Details of the disciplinary process, including the right to representation and the timeframe for response

10. Meeting Details: Information about the disciplinary meeting, including date, time, location, and right to bring a support person

11. Response Rights: Clear statement of the employee's right to respond and the deadline for response

12. Closing: Signature block and contact details for the person managing the process