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Contractor Health And Safety Policy Template for New Zealand

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Key Requirements PROMPT example:

Contractor Health And Safety Policy

"I need a Contractor Health and Safety Policy for my construction company based in Auckland, with specific focus on working at heights and heavy machinery operation, to be implemented by March 2025."

Document background
This Contractor Health and Safety Policy is essential for organizations engaging contractors in New Zealand, where workplace health and safety is governed by strict regulatory requirements, particularly the Health and Safety at Work Act 2015. The policy serves as a comprehensive framework for managing contractor safety, ensuring compliance with legal obligations, and maintaining a safe working environment. It establishes clear protocols for contractor engagement, risk management, and safety procedures, while defining responsibilities for all parties involved. This document is particularly crucial given New Zealand's emphasis on PCBU (Person Conducting a Business or Undertaking) responsibilities and the significant penalties for health and safety breaches. The policy should be regularly reviewed and updated to reflect changes in legislation and industry best practices.
Suggested Sections

1. Purpose and Scope: Outlines the policy's objectives and its application to contractors, subcontractors, and their workers

2. Health and Safety Commitments: States the organization's commitment to health and safety and expectations from contractors

3. Definitions: Defines key terms used throughout the policy including 'contractor', 'PCBU', 'worker', 'notifiable incident', etc.

4. Roles and Responsibilities: Details specific responsibilities of the organization, contractors, and workers regarding health and safety

5. Contractor Pre-qualification: Outlines the requirements and process for contractor health and safety pre-qualification

6. Risk Management: Describes mandatory risk assessment processes and control measures

7. Incident Reporting and Investigation: Procedures for reporting, recording, and investigating health and safety incidents

8. Emergency Procedures: Essential emergency response procedures and evacuation protocols

9. Training and Induction: Mandatory health and safety training and site induction requirements

10. Monitoring and Review: Processes for monitoring contractor compliance and reviewing health and safety performance

Optional Sections

1. Specific High-Risk Work Procedures: Detailed procedures for high-risk activities like working at heights, confined spaces, or with hazardous substances - include when contractors regularly perform high-risk work

2. Plant and Equipment Safety: Requirements for machinery and equipment safety - include when contractors use significant plant or equipment

3. Environmental Management: Environmental protection measures - include when work has potential environmental impacts

4. Remote Work Procedures: Safety procedures for remote or isolated work - include when contractors work in remote locations

5. Cultural Safety: Procedures for ensuring cultural safety and respect - include when working with MÄori or diverse cultural groups

6. Pandemic Response: Specific measures for pandemic situations - include based on current health risks

7. Drug and Alcohol Policy: Specific requirements regarding substance use - include for high-risk industries or when required by law

Suggested Schedules

1. Schedule 1: Risk Assessment Form: Template for conducting and documenting risk assessments

2. Schedule 2: Incident Report Form: Standard form for reporting health and safety incidents

3. Schedule 3: Site Induction Checklist: Checklist for contractor site induction process

4. Schedule 4: Emergency Contact List: List of emergency contacts and procedures

5. Schedule 5: PPE Requirements: Detailed list of required Personal Protective Equipment for different types of work

6. Appendix A: Legal References: Reference to relevant legislation and regulations

7. Appendix B: Safety Data Sheets: Collection of relevant Safety Data Sheets for hazardous substances

8. Appendix C: Site Maps: Maps showing emergency exits, assembly points, and key safety features

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions









































Clauses

























Relevant Industries

Construction

Manufacturing

Mining

Agriculture

Forestry

Transportation

Energy

Infrastructure

Property Management

Healthcare

Telecommunications

Utilities

Warehousing

Maritime

Professional Services

Relevant Teams

Health and Safety

Operations

Procurement

Risk and Compliance

Facilities Management

Human Resources

Legal

Quality Assurance

Project Management Office

Site Operations

Environmental Management

Contract Administration

Relevant Roles

Health and Safety Manager

Operations Manager

Project Manager

Site Supervisor

Procurement Manager

Risk Manager

Compliance Officer

Facilities Manager

Contract Manager

HR Director

Chief Operating Officer

Quality Assurance Manager

Environmental Health and Safety Specialist

Maintenance Manager

Construction Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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