Camp Waiver

Camp Waiver Template for New Zealand

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Key Requirements PROMPT example:

"I need a Camp Waiver for an adventure sports summer camp in Auckland that includes high-risk activities like rock climbing and kayaking, with special emphasis on medical emergency procedures for remote locations."

Document background

The Camp Waiver is an essential legal document used by camp operators and organizations in New Zealand to establish clear terms of participation and manage potential liability. This document is particularly important given New Zealand's unique legal landscape, including its no-fault accident compensation scheme and specific regulations governing adventure activities. The waiver should be used before any participant engages in camp activities and must be signed by adult participants or guardians of minor participants. It includes crucial information about risks, medical authorizations, emergency procedures, and conduct expectations, while ensuring compliance with New Zealand's Health and Safety at Work Act 2015, Consumer Guarantees Act 1993, and other relevant legislation. The Camp Waiver serves both as a risk management tool and as an educational document that helps participants and their families understand the nature of camp activities and their responsibilities.

Suggested Sections

1. Parties: Identifies the camp operator/organization and the participant (and parent/guardian if participant is a minor)

2. Background: Brief overview of the camp's nature and purpose of the waiver

3. Definitions: Defines key terms used throughout the document including 'Activities', 'Camp', 'Emergency Contact', 'Medical Information', etc.

4. Risk Acknowledgment: Clearly outlines the inherent risks associated with camp activities and acknowledgment of understanding these risks

5. Medical Authorization: Authorization for emergency medical treatment and confirmation of disclosed medical conditions

6. Code of Conduct: Expected behavior standards and consequences of violations

7. Release of Liability: Legal waiver of liability for ordinary negligence and inherent risks

8. Photo and Media Release: Permission for photography and media use of participant's image

9. Emergency Contacts: Required contact information for emergencies

10. Acknowledgment and Signature: Final declaration of understanding and agreement, with signature blocks for all parties

Optional Sections

1. Transportation Consent: Required when camp activities include off-site transportation

2. Special Activities Waiver: Additional waiver for high-risk activities like rock climbing, water sports, or horseback riding

3. Covid-19/Health Emergency Protocols: Special health and safety procedures during public health emergencies

4. Religious/Cultural Accommodations: Required for camps offering specific religious or cultural programs

5. International Travel Provisions: Required for camps involving international travel or participants

6. Equipment Usage Agreement: Required when participants need to use specialized equipment

7. Intellectual Property Rights: Required for camps involving creative works or technology programs

Suggested Schedules

1. Schedule A - Medical Information Form: Detailed medical history, allergies, medications, and health conditions

2. Schedule B - Activity Schedule: List of all activities included in the camp program

3. Schedule C - Equipment List: Required and prohibited items for camp participation

4. Schedule D - Emergency Procedures: Detailed emergency protocols and evacuation procedures

5. Schedule E - Camp Rules and Regulations: Comprehensive list of camp rules and disciplinary procedures

6. Appendix 1 - Specific Activity Risk Disclosures: Detailed descriptions of risks associated with specific activities

7. Appendix 2 - Insurance Coverage Summary: Summary of insurance coverage and limitations

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Education

Recreation

Outdoor Activities

Youth Services

Sports and Recreation

Adventure Tourism

Non-Profit Organizations

Summer Camps

School Programs

Outdoor Education

Relevant Teams

Legal

Operations

Risk Management

Administration

Program Management

Safety and Compliance

Youth Services

Recreation

Customer Service

Emergency Response

Relevant Roles

Camp Director

Program Coordinator

Risk Management Officer

Legal Counsel

Operations Manager

Safety Coordinator

Activities Director

Compliance Officer

Administrative Manager

Youth Program Director

Outdoor Education Specialist

Recreation Manager

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