The Authorization Letter For Tax Declaration is a crucial document in New Zealand's tax administration system, enabling individuals and organizations to delegate authority for handling their tax matters to qualified representatives. This document is commonly used when engaging tax professionals, accountants, or legal representatives to manage tax affairs with the Inland Revenue Department (IRD). It must comply with the Tax Administration Act 1994 and the Privacy Act 2020, ensuring proper handling of sensitive tax information. The authorization letter typically specifies the scope of authority granted, duration of the authorization, and the specific tax matters covered. It's particularly important for businesses with complex tax arrangements, overseas operations, or those requiring specialized tax expertise. The document serves as official evidence of the representative's authority to act on behalf of the taxpayer in various tax-related matters.
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1. Letter Header: Date, addressee (Tax Authority), reference numbers if applicable
2. Authorizer Details: Full legal name, tax number (IRD number), contact details, and address of the person granting authorization
3. Representative Details: Full legal name, professional credentials (if applicable), contact details, and address of the authorized representative
4. Authorization Statement: Clear statement of authorization being granted, including the specific powers being delegated
5. Scope of Authority: Detailed description of what the representative is authorized to do, including specific tax matters and years covered
6. Duration of Authority: Specific timeframe for which the authorization is valid
7. Declaration: Statement confirming the truth and accuracy of the information provided
8. Signature Block: Space for authorizer's signature, date, and witness signature if required
1. Revocation of Prior Authorizations: Section to explicitly revoke any previous tax authorizations, used when replacing existing arrangements
2. Specific Limitations: Section detailing any restrictions or limitations on the representative's authority, used when authority needs to be confined to specific matters
3. Multiple Representatives: Section for authorizing multiple representatives, used when more than one person or firm needs authorization
4. Emergency Contact: Alternative contact details in case primary representative is unavailable, used for complex or time-sensitive tax matters
1. Schedule A - Specific Tax Matters: Detailed list of specific tax types, periods, and matters covered by the authorization
2. Schedule B - Authorized Activities: Comprehensive list of specific activities the representative is authorized to perform
3. Appendix 1 - Identity Verification: Copies of required identification documents for both authorizer and representative
4. Appendix 2 - Professional Credentials: Copies of relevant professional credentials or certifications of the representative, if applicable
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Financial Services
Legal Services
Manufacturing
Retail
Healthcare
Education
Technology
Construction
Agriculture
Mining
Hospitality
Real Estate
Non-Profit Organizations
Public Sector
Relevant Teams
Finance
Accounting
Tax
Legal
Corporate Secretariat
Treasury
Executive Office
Compliance
Risk Management
Corporate Affairs
Relevant Roles
Chief Financial Officer
Financial Controller
Tax Manager
Accountant
Finance Director
Company Secretary
Managing Director
Chief Executive Officer
Tax Consultant
Legal Counsel
Finance Manager
Accounts Manager
Business Owner
Partner (Professional Services)
Corporate Secretary
Treasury Manager
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