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An Enrollment Agreement forms the legal foundation between an educational institution and a student in New Zealand. It spells out the key terms of study, including course details, fees, attendance requirements, and academic expectations that both parties must follow.

Under NZ's Education and Training Act 2020, these agreements protect both students and schools by clearly documenting their rights and responsibilities. They're especially important for international students, who must have a valid enrollment agreement before receiving their student visa. The agreement also covers refund policies, behavior standards, and any special conditions of enrollment.

Use an Enrollment Agreement when admitting any student to your New Zealand educational institution. This applies to domestic enrollments, international students, and specialized training programs. The agreement becomes essential before the start of each academic term or when a student transfers between courses.

It's particularly crucial for international enrollments under the Education (Pastoral Care of International Students) Code of Practice. Private training establishments need these agreements to maintain compliance with NZQA requirements. The agreement must be in place before collecting tuition fees or starting the student visa process.

• Standard Tertiary Enrollment: The basic version used by universities and polytechnics, covering course details, fees, and academic requirements
• International Student Agreement: Enhanced version meeting Export Education Levy requirements, including accommodation and pastoral care provisions
• Private Training Agreement: Used by PTEs with specific quality assurance and fee protection clauses
• Short Course Enrollment: Simplified version for non-award courses, focusing on delivery terms and completion requirements
• Distance Learning Agreement: Specialized format addressing online delivery, technical requirements, and virtual participation expectations

• Educational Institutions: Create and maintain the agreements, ensuring compliance with NZQA standards and the Education Act
• Students: Review and sign the agreement before enrollment, committing to academic requirements and financial obligations
• Legal Teams: Draft and update agreement templates to meet regulatory requirements and protect institutional interests
• International Education Officers: Manage agreements for overseas students, ensuring Code of Practice compliance
• Quality Assurance Staff: Monitor agreement implementation and maintain documentation for audits
• Financial Officers: Handle fee arrangements and refund policies outlined in the agreements

• Course Details: Gather complete information about program name, duration, qualification level, and delivery mode
• Fee Structure: Document all costs, payment schedules, and refund policies aligned with NZQA requirements
• Student Information: Collect essential personal details, academic history, and visa status for international students
• Academic Requirements: List attendance rules, assessment methods, and completion criteria
• Support Services: Detail available student support, especially pastoral care for international students
• Compliance Check: Review against current Education Act requirements and institutional policies
• Plain Language Review: Ensure terms are clear and easily understood by all parties

• Institution Details: Full legal name, NZQA registration number, and contact information
• Course Information: Detailed program description, start dates, duration, and qualification awarded
• Fee Structure: Comprehensive breakdown of all costs, payment terms, and Public Trust arrangements
• Student Rights: Withdrawal conditions, refund policies, and complaints procedures
• Academic Requirements: Attendance rules, assessment criteria, and progression standards
• Code Compliance: References to Education Act 2020 and relevant Codes of Practice
• Termination Clauses: Conditions for ending enrollment and consequences
• Signatures: Designated spaces for student and authorized institution representative

An Enrollment Agreement differs significantly from an Agency Agreement, though both involve formal relationships in educational contexts. While an Enrollment Agreement establishes direct terms between a student and institution, an Agency Agreement governs the relationship between educational institutions and recruitment agents who help find and place students.

• Primary Purpose: Enrollment Agreements outline study conditions and academic expectations, while Agency Agreements focus on commission structures and recruitment responsibilities
• Legal Scope: Enrollment Agreements must comply with the Education Act and NZQA requirements, whereas Agency Agreements follow general contract law and Export Education regulations
• Duration: Enrollment Agreements typically last for a specific course or program period, while Agency Agreements often continue indefinitely with renewal options
• Parties Involved: Enrollment Agreements are between students and institutions directly; Agency Agreements involve institutions and third-party recruiters