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A Catering Agreement outlines the terms between a catering service and their client for providing food, beverages, and related services at events. This legal contract spells out crucial details like menu options, pricing, guest numbers, service timing, and special dietary requirements under NZ Food Safety regulations.

The agreement protects both parties by clearly stating payment schedules, cancellation policies, and liability coverage - especially important under New Zealand's Consumer Guarantees Act. Professional caterers use these agreements to manage everything from corporate functions and weddings to private parties, ensuring food safety standards are met and service expectations are clear.

Use a Catering Agreement anytime you're planning an event with professional food service in New Zealand - from small corporate lunches to large wedding receptions. It becomes essential when coordinating events with multiple service components, specific dietary requirements, or complex logistics that need clear documentation.

This agreement proves particularly valuable when dealing with deposits, scheduling staff, or arranging specialized equipment rentals. Getting it in writing before the event helps prevent misunderstandings about costs, timing, or service levels, while ensuring compliance with NZ food safety regulations and protecting both parties if something goes wrong.

• Basic One-Time Event: Simple Catering Agreements cover single events like weddings or corporate functions, focusing on menu, timing, and basic service details
• Standing Corporate Agreements: Used for ongoing business relationships with regular catering needs, including volume discounts and flexible scheduling
• Full-Service Event Packages: Comprehensive agreements covering food, staff, equipment rental, and venue coordination
• Mobile Food Service: Specialized contracts for food truck services or off-site catering, addressing transport and setup requirements
• Specialized Dietary Agreements: Focused on specific dietary requirements, allergen control, and cultural food preparations under NZ food safety standards

• Catering Companies: Professional food service providers who prepare and execute the agreement, ensuring compliance with NZ food safety regulations
• Event Planners: Often negotiate and manage Catering Agreements on behalf of their clients, coordinating service details and timing
• Corporate Clients: Businesses booking regular catering services for meetings, conferences, or company events
• Private Clients: Individuals organizing special events like weddings, birthdays, or private functions
• Venue Managers: Often review and approve catering arrangements to ensure alignment with venue requirements and restrictions

• Event Details: Collect exact date, time, venue location, and expected guest count for the function
• Menu Planning: Document all food and beverage selections, dietary requirements, and service style preferences
• Pricing Structure: Outline costs, including per-person rates, staff charges, equipment fees, and payment schedule
• Service Scope: Define setup times, service duration, cleanup responsibilities, and equipment needs
• Legal Requirements: Confirm food safety certifications, liability insurance, and venue-specific regulations
• Agreement Review: Use our platform to generate a legally-sound Catering Agreement that includes all essential elements

• Party Details: Full legal names, contact information, and business details of both caterer and client
• Service Specifics: Detailed description of food, beverages, staffing, and equipment to be provided
• Payment Terms: Pricing, deposit requirements, payment schedule, and cancellation policies
• Health and Safety: Food safety compliance, allergen protocols, and relevant certifications under NZ regulations
• Liability Clauses: Insurance requirements, indemnification terms, and force majeure provisions
• Execution Details: Signature blocks, dates, and witness requirements for legal validity
• Dispute Resolution: Clear procedures for handling disagreements under NZ law

A Catering Agreement differs significantly from an Agency Agreement, though both involve service provision. While catering contracts focus specifically on food service delivery for events, Agency Agreements establish broader representative relationships between parties.

• Scope of Services: Catering Agreements detail specific menu items, event timing, and food service logistics, while Agency Agreements cover ongoing business representation and authority to act on behalf of another party
• Duration: Catering contracts typically cover single events or fixed-term arrangements, whereas Agency Agreements often establish longer-term business relationships
• Liability Focus: Catering Agreements emphasize food safety and event-specific risks, while Agency Agreements focus on fiduciary duties and representation authority
• Performance Metrics: Catering success is measured by specific event delivery, while agency relationships are evaluated on broader business objectives and ongoing representation quality