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Hourly Retainer Agreement Template for Netherlands

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Key Requirements PROMPT example:

Hourly Retainer Agreement

"I need an Hourly Retainer Agreement under Dutch law for providing IT consulting services to a multinational client, including data protection clauses and cross-border service provisions, with a minimum commitment of 40 hours per month starting March 2025."

Document background
The Hourly Retainer Agreement is essential for businesses and professionals in the Netherlands who wish to establish a continuing professional services relationship with regular, pre-arranged payment terms. This document type is particularly valuable when services are needed on an ongoing basis but with varying intensity or frequency. The agreement combines the flexibility of hourly billing with the security of a retainer arrangement, making it suitable for professional services providers such as consultants, lawyers, accountants, and other advisors operating under Dutch law. It includes comprehensive provisions for service scope, payment terms, obligations of both parties, and compliance with Dutch regulatory requirements. The document is structured to accommodate both business-to-business and business-to-consumer relationships, with appropriate provisions for each scenario under Dutch contract law.
Suggested Sections

1. Parties: Identification of the service provider and the client, including full legal names, addresses, and registration details

2. Background: Context of the agreement and brief description of the parties' intent to enter into a retainer arrangement

3. Definitions: Key terms used throughout the agreement, including 'Services', 'Retainer Fee', 'Hourly Rate', etc.

4. Scope of Services: Detailed description of the services to be provided under the retainer arrangement

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination

6. Fees and Payment Terms: Hourly rates, retainer amount, payment schedule, invoicing details, and handling of additional hours

7. Service Provider's Obligations: Key responsibilities and commitments of the service provider

8. Client's Obligations: Key responsibilities and commitments of the client

9. Time Recording and Reporting: Requirements for tracking and reporting time spent on services

10. Intellectual Property: Ownership and rights regarding work products created during the engagement

11. Confidentiality: Protection and handling of confidential information

12. Liability and Indemnification: Limitations of liability and indemnification obligations

13. General Provisions: Standard legal provisions including governing law, notices, entire agreement, etc.

Optional Sections

1. Non-Competition: Restrictions on service provider working with competitors - include when exclusivity is required

2. Data Protection: Specific GDPR compliance provisions - include when personal data processing is involved

3. Force Majeure: Provisions for unforeseen circumstances - include when long-term or critical services are involved

4. Insurance: Insurance requirements - include for high-risk or regulated services

5. Assignment and Subcontracting: Rights to transfer or delegate obligations - include when relevant to service nature

6. Dispute Resolution: Specific procedures for handling disputes - include for high-value or complex services

7. Service Levels: Specific performance metrics - include when service quality needs to be measurable

Suggested Schedules

1. Schedule 1 - Service Description: Detailed breakdown of services covered under the retainer

2. Schedule 2 - Fee Schedule: Detailed breakdown of hourly rates, including different rates for different types of work or personnel

3. Schedule 3 - Key Personnel: List of key team members and their roles (if applicable)

4. Schedule 4 - Time Recording Procedures: Detailed procedures for time tracking and reporting

5. Appendix A - Service Level Metrics: Specific performance indicators and measurement criteria

6. Appendix B - Compliance Requirements: Any specific regulatory or industry compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






































Clauses








































Relevant Industries

Legal Services

Consulting

Information Technology

Financial Services

Marketing and Communications

Human Resources

Business Advisory

Engineering

Architecture

Design Services

Healthcare Services

Education and Training

Professional Services

Relevant Teams

Legal

Procurement

Finance

Operations

Human Resources

Compliance

Commercial

Business Development

Professional Services

Administration

Contracts Management

Relevant Roles

Legal Counsel

Contract Manager

Business Development Manager

Procurement Manager

Finance Director

Operations Manager

HR Director

Compliance Officer

Project Manager

Account Manager

Professional Services Director

Commercial Manager

General Counsel

Chief Financial Officer

Chief Operating Officer

Freelance Consultant

Independent Professional

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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