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The Demand Letter for Payment is a crucial document in Dutch debt collection procedures, serving as a formal prerequisite before initiating legal proceedings. It is typically used when informal payment reminders have been unsuccessful and the creditor needs to escalate the matter. The letter must comply with Dutch Civil Code requirements, particularly Articles 6:82 and 6:119 regarding notice of default and statutory interest. This document is essential for both business-to-business and business-to-consumer transactions, though the content and tone may vary depending on the relationship. When dealing with consumer debtors, specific regulations under the Wet Incassokosten (WIK) must be followed regarding collection costs. The letter serves multiple purposes: it formally documents the payment demand, starts the statutory interest period, and preserves legal rights for future court proceedings if necessary.

1. Sender and Recipient Details: Full legal names and addresses of both parties, including any reference numbers

2. Date and Subject Line: Current date and clear subject line indicating this is a formal demand for payment

3. Debt Description: Clear statement of the amount owed, origin of the debt, and relevant invoice numbers

4. Payment History: Brief overview of previous payment attempts, reminders, and communications

5. Legal Basis: Reference to the underlying agreement or basis for the debt

6. Payment Demand: Formal demand for payment including the exact amount, statutory interest, and any legitimate collection costs

7. Payment Details: Bank account details and payment reference information

8. Payment Deadline: Clear statement of the deadline for payment (typically 14 days under Dutch law)

9. Consequences of Non-Payment: Description of legal steps that will be taken if payment is not received