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Collection Payment Agreement Letter Template for Netherlands

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Collection Payment Agreement Letter

"I need a Collection Payment Agreement Letter under Dutch law for collecting an outstanding invoice of €25,000 from a business client, with a one-time payment due by March 15, 2025, including statutory interest and collection costs as per WIK regulations."

Document background
The Collection Payment Agreement Letter serves as a crucial document in Dutch debt collection practices, used when a creditor and debtor agree on terms for settling an outstanding payment. This document type is particularly important in the Netherlands, where debt collection is strictly regulated by laws such as the Wet incassokosten (WIK) and the Burgerlijk Wetboek. The letter formally documents the agreed payment arrangements, including payment schedule, collection costs, and interest calculations, while ensuring compliance with Dutch legal requirements. It acts as a bridge between informal payment requests and formal legal proceedings, providing both parties with clear terms and conditions for debt resolution. The Collection Payment Agreement Letter can be used by businesses of all sizes and across all sectors, whether dealing with business-to-business or business-to-consumer debt collection.
Suggested Sections

1. Sender Details: Full company name, address, and registration details of the collecting party

2. Date and Reference Number: Current date and unique reference number for the collection case

3. Recipient Details: Full name and address of the debtor

4. Subject Line: Clear indication that this is a collection payment agreement letter

5. Debt Identification: Details of the original debt, invoice numbers, and dates

6. Outstanding Amount: Clear breakdown of the principal amount, interest, and any collection costs

7. Payment Terms: Proposed payment schedule, methods of payment, and deadline

8. Consequences of Non-Compliance: Clear explanation of what happens if payment terms are not met

9. Contact Information: Details for questions or communication regarding the payment

10. Closing and Signature: Formal closing, name and signature of authorized representative

Optional Sections

1. Previous Communication Reference: Include when there has been prior correspondence about the debt

2. Payment History: Add when there have been partial payments or previous payment attempts

3. Interest Calculation: Include when statutory interest is being charged

4. Hardship Considerations: Add when the debtor has indicated financial difficulties

5. Settlement Offer: Include when offering a reduced settlement amount

6. Legal Proceedings Warning: Add when legal action is being considered as next step

Suggested Schedules

1. Original Invoice(s): Copies of unpaid invoices referenced in the letter

2. Payment Calculation Sheet: Detailed breakdown of principal, interest, and collection costs

3. Payment Schedule: If installment payments are agreed, detailed schedule of payment dates and amounts

4. Prior Correspondence: Copies of relevant previous communications regarding the debt

5. Power of Attorney: If the collection is being done by a third party, authorization documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions























Clauses



















Relevant Industries

Financial Services

Retail

Manufacturing

Professional Services

Healthcare

Construction

Information Technology

Telecommunications

Utilities

Transportation and Logistics

Real Estate

Education

Business Services

Relevant Teams

Finance

Legal

Accounts Receivable

Credit Control

Collections

Customer Relations

Treasury

Compliance

Risk Management

Administration

Relevant Roles

Credit Controller

Accounts Receivable Manager

Collections Manager

Financial Controller

Credit Risk Manager

Legal Counsel

Debt Recovery Specialist

Finance Director

Accounts Manager

Treasury Manager

Customer Relations Manager

Compliance Officer

Credit Administration Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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