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Unpaid Invoice Past Due Collection Letter
"I need an Unpaid Invoice Past Due Collection Letter for a manufacturing equipment invoice of NGN 2,500,000 that was due on January 15, 2025, where we've already made three phone calls to chase payment and want to escalate to formal collection before legal action."
1. Recipient Details: Full legal name and address of the debtor, including any reference numbers
2. Subject Line: Clear indication that this is a collection letter with invoice reference number
3. Debt Summary: Clear statement of the outstanding amount, original due date, and invoice details
4. Payment History: Brief summary of previous payments (if any) and collection attempts
5. Legal Basis: Reference to the contract or agreement that formed the basis of the debt
6. Demand for Payment: Clear statement of the amount demanded, including any applicable interest or late fees
7. Payment Instructions: Detailed information on how and where to make the payment
8. Response Timeline: Specific deadline for response or payment, typically 7-14 days
9. Consequences: Clear statement of next steps if payment is not received by the deadline
1. Interest Calculation: Detailed breakdown of interest charges - include when interest terms were agreed in original contract
2. Payment Plan Option: Offer of installment payments - include when there's willingness to negotiate payment terms
3. Previous Communications: Summary of prior collection attempts - include when multiple attempts have been made
4. Dispute Resolution: Process for disputing the debt - include when required by local regulations or company policy
5. Good Faith Statement: Statement acknowledging business relationship - include for long-term business partners
1. Original Invoice: Copy of the unpaid invoice(s)
2. Statement of Account: Detailed transaction history showing all charges and payments
3. Delivery Confirmation: Proof of delivery or service completion if applicable
4. Payment History Log: Record of all payment attempts and communications regarding the debt
Authors
Manufacturing
Retail
Construction
Professional Services
Technology
Healthcare
Transportation
Energy
Agriculture
Telecommunications
Financial Services
Real Estate
Mining
Education
Hospitality
Accounts Receivable
Finance
Legal
Credit Control
Collections
Treasury
Commercial Operations
Business Administration
Risk Management
Accounts Receivable Manager
Credit Controller
Financial Manager
Collection Specialist
Finance Director
Accounts Manager
Credit Risk Manager
Business Development Manager
Commercial Manager
Legal Counsel
Chief Financial Officer
Account Executive
Treasury Manager
Financial Controller
Collections Team Leader
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