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Unpaid Invoice Past Due Collection Letter Template for Nigeria

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Key Requirements PROMPT example:

Unpaid Invoice Past Due Collection Letter

"I need an Unpaid Invoice Past Due Collection Letter for a manufacturing equipment invoice of NGN 2,500,000 that was due on January 15, 2025, where we've already made three phone calls to chase payment and want to escalate to formal collection before legal action."

Document background
The Unpaid Invoice Past Due Collection Letter is a critical business document used when standard invoice payment terms have been exceeded and formal collection efforts need to be initiated. This document is particularly important in the Nigerian business context, where it must comply with local commercial laws and debt recovery procedures. It is typically issued after multiple informal attempts to collect payment have failed, but before initiating legal proceedings. The letter should include specific details about the debt, reference to the original agreement, payment history, and clear payment instructions, all while adhering to Nigerian debt collection regulations and the Recovery of Debts Act. This document serves both as a formal demand for payment and as potential evidence in future legal proceedings if payment is not received.
Suggested Sections

1. Recipient Details: Full legal name and address of the debtor, including any reference numbers

2. Subject Line: Clear indication that this is a collection letter with invoice reference number

3. Debt Summary: Clear statement of the outstanding amount, original due date, and invoice details

4. Payment History: Brief summary of previous payments (if any) and collection attempts

5. Legal Basis: Reference to the contract or agreement that formed the basis of the debt

6. Demand for Payment: Clear statement of the amount demanded, including any applicable interest or late fees

7. Payment Instructions: Detailed information on how and where to make the payment

8. Response Timeline: Specific deadline for response or payment, typically 7-14 days

9. Consequences: Clear statement of next steps if payment is not received by the deadline

Optional Sections

1. Interest Calculation: Detailed breakdown of interest charges - include when interest terms were agreed in original contract

2. Payment Plan Option: Offer of installment payments - include when there's willingness to negotiate payment terms

3. Previous Communications: Summary of prior collection attempts - include when multiple attempts have been made

4. Dispute Resolution: Process for disputing the debt - include when required by local regulations or company policy

5. Good Faith Statement: Statement acknowledging business relationship - include for long-term business partners

Suggested Schedules

1. Original Invoice: Copy of the unpaid invoice(s)

2. Statement of Account: Detailed transaction history showing all charges and payments

3. Delivery Confirmation: Proof of delivery or service completion if applicable

4. Payment History Log: Record of all payment attempts and communications regarding the debt

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Manufacturing

Retail

Construction

Professional Services

Technology

Healthcare

Transportation

Energy

Agriculture

Telecommunications

Financial Services

Real Estate

Mining

Education

Hospitality

Relevant Teams

Accounts Receivable

Finance

Legal

Credit Control

Collections

Treasury

Commercial Operations

Business Administration

Risk Management

Relevant Roles

Accounts Receivable Manager

Credit Controller

Financial Manager

Collection Specialist

Finance Director

Accounts Manager

Credit Risk Manager

Business Development Manager

Commercial Manager

Legal Counsel

Chief Financial Officer

Account Executive

Treasury Manager

Financial Controller

Collections Team Leader

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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