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Debt Clearance Letter
"I need a Debt Clearance Letter for a corporate loan that will be fully paid off by March 15, 2025, confirming that ABC Manufacturing Ltd has cleared its entire outstanding balance of ₦25 million to XYZ Bank, including all interest and penalties."
1. Letter Header: Includes date, sender's details, recipient's details, and reference number
2. Subject Line: Clear indication that this is a Debt Clearance Letter with reference to specific debt/account
3. Debt Identification: Details of the original debt including amount, date incurred, and any reference numbers
4. Settlement Confirmation: Clear statement confirming that the debt has been fully settled and paid
5. Release Statement: Formal declaration that the debtor is released from all obligations related to the specified debt
6. Legal Authority: Statement of the signatory's authority to issue the clearance letter
7. Closing: Signature block with name, title, and contact information of the authorized signatory
1. Payment Details: Include when specific payment information needs to be referenced, such as payment method, date, and amount
2. Conditional Statements: Used when the clearance is subject to specific conditions (e.g., check clearance)
3. Future Obligations: Include when there are remaining obligations or other accounts that are not covered by this clearance
4. Non-Revival Clause: Optional clause stating that the debt cannot be revived under any circumstances
5. Witness Section: Include when local practice or specific circumstances require witness signatures
1. Payment History: Detailed record of all payments made towards the settlement of the debt
2. Original Debt Documentation: Copies or references to the original debt agreement or documentation
3. Bank Statements: Proof of final payment or settlement transaction
4. Authorization Documents: Any power of attorney or corporate authorization documents if relevant
Authors
Banking & Financial Services
Legal Services
Real Estate
Manufacturing
Retail
Construction
Healthcare
Education
Telecommunications
Professional Services
Small Business
Consumer Services
Finance
Legal
Accounts Receivable
Credit Control
Collections
Treasury
Risk Management
Compliance
Corporate Secretariat
Operations
Finance Manager
Credit Controller
Accounts Receivable Manager
Legal Counsel
Company Secretary
Chief Financial Officer
Credit Manager
Collections Manager
Financial Controller
Debt Recovery Officer
Account Manager
Treasury Manager
Risk Manager
Compliance Officer
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