The Cessation Letter is a crucial document in Nigerian employment relationships that formalizes an employee's decision to end their employment contract. It serves as an official record and legal document that initiates the resignation process, typically required by both company policy and Nigerian labor laws. The letter should be drafted in compliance with the Nigerian Labour Act and any applicable industry-specific regulations, ensuring proper notice periods are observed and all statutory requirements are met. A well-drafted Cessation Letter helps maintain professional relationships, ensures smooth transition of responsibilities, and protects both parties' interests by clearly documenting the terms of the employment termination. It typically includes essential information such as the last working day, notice period compliance, and arrangements for handling pending responsibilities and company assets.
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1. Header and Date: Official letterhead (if applicable), current date, and proper addressing to the recipient including their title and company address
2. Subject Line: Clear indication that this is a resignation/cessation letter
3. Formal Notice Statement: Clear statement of intention to resign and the effective date of resignation
4. Notice Period Confirmation: Specification of notice period as per employment contract and last working day
5. Handover Commitment: Statement of commitment to ensure smooth transition of duties and responsibilities
6. Gratitude and Professional Closure: Professional acknowledgment of opportunities and experience gained
7. Signature Block: Full name, current position, employee ID (if applicable), and signature
1. Reason for Resignation: Include when it's appropriate or necessary to explain the departure, especially for positive reasons like career growth
2. Special Projects Status: Include when leaving during crucial projects to outline current status and transition plans
3. Benefits and Entitlements: Include when there are specific benefits, pension, or entitlements that need to be addressed
4. Non-Compete Acknowledgment: Include when the employee is bound by non-compete or confidentiality agreements
5. Future Contact Details: Include when willing to provide future contact information for transition purposes
6. Reference Request: Include when requesting a reference letter or future employment reference
1. Handover Document: Detailed list of ongoing projects, responsibilities, and key contacts
2. Outstanding Benefits Schedule: List of any pending benefits, reimbursements, or entitlements to be settled
3. Company Property Checklist: List of company assets to be returned before the last working day
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology and Telecommunications
Manufacturing
Oil and Gas
Professional Services
Healthcare
Education
Retail
Construction
Agriculture
Media and Entertainment
Public Sector
Non-Profit Organizations
Transportation and Logistics
Real Estate
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Customer Service
Research and Development
Administration
Quality Assurance
Business Development
Product Development
Corporate Communications
Procurement
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Project Manager
Software Developer
Account Executive
Human Resources Officer
Financial Analyst
Marketing Coordinator
Sales Representative
Administrative Assistant
Operations Manager
Research Analyst
Customer Service Representative
Technical Support Engineer
Legal Counsel
Product Manager
Business Development Executive
Quality Assurance Specialist
Data Analyst
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