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Vehicle Hold Harmless Agreement Template for Malaysia

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Key Requirements PROMPT example:

Vehicle Hold Harmless Agreement

"I need a Vehicle Hold Harmless Agreement for my logistics company that will be lending five delivery vans to a subcontractor from January 2025, protecting us from any liability during their use of our vehicles."

Document background
The Vehicle Hold Harmless Agreement is a crucial legal instrument used in Malaysia when parties need to establish clear liability protection regarding vehicle usage or ownership. This document is commonly employed in situations involving vehicle leasing, sharing, or temporary use arrangements, where one party wishes to be protected from potential claims, damages, or losses arising from vehicle-related incidents. The agreement must comply with Malaysian legislation, including the Road Transport Act 1987 and Contracts Act 1950, and typically includes detailed vehicle information, scope of indemnification, duration, and specific conditions of the arrangement. It's particularly valuable for businesses managing vehicle fleets, leasing companies, and situations where vehicles are used by multiple parties or in high-risk environments.
Suggested Sections

1. Parties: Identifies and provides full details of all parties to the agreement, including the indemnifier and the indemnified party

2. Background: Explains the context and purpose of the agreement, including the relationship between the parties and the general circumstances necessitating the hold harmless agreement

3. Definitions: Defines key terms used throughout the agreement, including 'Vehicle', 'Liability', 'Indemnification', and other relevant terms

4. Vehicle Details: Specific information about the vehicle(s) covered by the agreement, including make, model, registration number, and current condition

5. Scope of Indemnification: Details the specific risks, damages, and liabilities covered by the hold harmless agreement

6. Duration: Specifies the time period during which the hold harmless agreement is effective

7. Representations and Warranties: Statements of fact made by both parties regarding the vehicle and their authority to enter into the agreement

8. Governing Law and Jurisdiction: Specifies that Malaysian law governs the agreement and establishes jurisdiction for dispute resolution

9. Execution: Signature blocks and execution requirements for all parties

Optional Sections

1. Insurance Requirements: Details specific insurance coverage requirements for the vehicle and parties involved, used when specific insurance arrangements are part of the agreement

2. Multiple Vehicle Provisions: Additional terms for agreements covering multiple vehicles, used when more than one vehicle is involved

3. Third Party Rights: Provisions regarding the rights of third parties who may be affected by the agreement, used when third parties have potential interests

4. Termination: Conditions and procedures for early termination of the agreement, used when parties want specific termination rights

5. Assignment: Provisions regarding the ability to transfer rights under the agreement, used when assignment rights need to be specifically addressed

Suggested Schedules

1. Schedule 1 - Vehicle Details: Detailed technical specifications, photographs, and condition report of the vehicle(s)

2. Schedule 2 - Insurance Certificates: Copies of relevant insurance certificates and coverage details

3. Schedule 3 - Authorized Drivers: List of individuals authorized to operate the vehicle(s) under the agreement

4. Appendix A - Vehicle Inspection Report: Pre-agreement vehicle inspection report documenting the condition of the vehicle

5. Appendix B - Maintenance Records: Recent maintenance records and service history of the vehicle

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries

Transportation

Logistics

Automotive

Fleet Management

Vehicle Leasing

Insurance

Construction

Manufacturing

Retail

Corporate Services

Relevant Teams

Legal

Operations

Risk Management

Fleet Management

Compliance

Contract Administration

Logistics

Safety and Security

Insurance

Corporate Services

Relevant Roles

Fleet Manager

Risk Management Officer

Legal Counsel

Operations Director

Transport Manager

Compliance Officer

Contract Administrator

Logistics Manager

Safety Officer

Insurance Manager

Vehicle Operations Supervisor

Corporate Services Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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