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The Suspension Letter To Employee For Absence is a crucial disciplinary document used in Malaysian workplace environments when an employee has been absent without authorization or proper justification. It is drafted in compliance with the Employment Act 1955 and Malaysian labor laws, serving as a formal notification of disciplinary action. This document is typically issued after documented instances of absence and possibly following previous warnings, though it may be issued immediately in severe cases. The letter includes essential details such as the dates of unauthorized absence, terms of suspension (paid or unpaid), duration, and conditions for return to work. It forms part of the employee's personnel record and may be relevant in any subsequent disciplinary proceedings or legal disputes. The document must be carefully drafted to ensure procedural fairness and compliance with Malaysian employment regulations, particularly regarding employee rights and natural justice principles.

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee with their full name and position

2. Subject Line: Clear indication that this is a suspension letter due to unauthorized absence

3. Absence Details: Specific dates and duration of unauthorized absence, including any previous warnings or communications

4. Suspension Terms: Clear statement of suspension, including duration, effective date, and whether it is paid or unpaid

5. Legal Basis: Reference to relevant company policies, employment contract terms, or workplace rules that have been breached

6. Expected Conduct: Clear statement of what is expected from the employee during the suspension period

7. Next Steps: Information about any investigation, disciplinary hearing, or required response from the employee

8. Closing: Formal signature block with name and position of the authorized signatory