The Shareholder Confirmation Letter is a crucial document in Malaysian corporate practice, typically issued when formal verification of share ownership is required for various purposes such as loan applications, legal proceedings, audit requirements, or regulatory compliance. This document, governed by the Malaysian Companies Act 2016 and overseen by relevant regulatory bodies, provides official confirmation of shareholding details, including the number and class of shares held, registration details, and any specific rights or restrictions attached to the shares. The letter serves as an authoritative source of information about shareholding status and is commonly requested by banks, regulatory authorities, potential investors, or the shareholders themselves. Its issuance must comply with Malaysian corporate governance requirements and usually requires authorization from appropriate company officials.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication of the letter's purpose (e.g., 'Confirmation of Shareholding')
3. Shareholder Information: Full name, identification/registration number, and address of the shareholder
4. Shareholding Details: Number of shares held, class of shares, and percentage of total issued shares
5. Confirmation Statement: Express confirmation of the specific shareholding details or matters being confirmed
6. Authorization: Statement of the company's authority to issue the confirmation
7. Signature Block: Authorized signatory details, designation, and company stamp
1. Historical Transaction Reference: Include when confirming the history of share acquisitions or transfers
2. Voting Rights Confirmation: Add when specifically confirming voting rights attached to shares
3. Dividend Entitlement: Include when confirming dividend rights or historical dividend payments
4. Share Restrictions: Add when there are specific restrictions on the shares that need to be highlighted
5. Purpose Statement: Include when the confirmation is required for a specific purpose (e.g., audit, legal proceedings)
1. Share Certificate Copy: Copy of the relevant share certificate(s)
2. Register of Members Extract: Certified extract from the company's register of members
3. Corporate Authorization: Copy of board resolution authorizing the issuance of the confirmation letter
4. Transaction History: Schedule showing history of share transactions if relevant
5. Dividend Payment History: Schedule of historical dividend payments if confirming dividend matters
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Investment
Real Estate
Manufacturing
Technology
Retail
Healthcare
Energy
Telecommunications
Professional Services
Construction
Mining
Agriculture
Education
Relevant Teams
Legal
Corporate Secretarial
Compliance
Finance
Corporate Governance
Investment Relations
Board of Directors
Executive Management
Corporate Affairs
Administrative
Relevant Roles
Company Secretary
Legal Counsel
Corporate Lawyer
Compliance Officer
Chief Executive Officer
Chief Financial Officer
Director of Legal Affairs
Board Director
Share Registrar
Corporate Services Manager
Investment Relations Manager
Financial Controller
Corporate Governance Officer
Legal Manager
Managing Director
Find the exact document you need
Employment Verification Letter For Bank Account
A Malaysian-compliant formal letter confirming employment status and income details for banking purposes.
find out more
Termination Confirmation Letter
A formal letter confirming employment termination in Malaysia, compliant with local employment laws and specifying termination terms and conditions.
find out more
Petty Cash Confirmation Letter For Audit
A formal Malaysian business document confirming petty cash fund details and balances to external auditors, in compliance with local audit requirements.
find out more
Employment Confirmation Letter For Immigration
A formal Malaysian employment confirmation letter meeting immigration requirements for foreign workers, including verified employment details and terms.
find out more
Verification Letter For Tenant
A formal Malaysian legal document that verifies a tenant's occupancy status, lease terms, and rental compliance for official purposes.
find out more
Marriage Confirmation Letter
An official document issued under Malaysian law verifying the existence and validity of a registered marriage, suitable for various legal and administrative purposes.
find out more
Payment Confirmation Letter To Supplier
A formal Malaysian business document confirming payment details to a supplier, serving as official payment transaction record under Malaysian law.
find out more
Marriage Confirmation Letter For Immigration
An official Malaysian document confirming marriage status for immigration purposes, compliant with Malaysian marriage and immigration laws.
find out more
Employee Confirmation Letter For Bank Loan
A Malaysian-compliant formal letter confirming employment details and salary information to support an employee's bank loan application.
find out more
Order Confirmation Letter To Supplier
A legally binding document under Malaysian law that confirms order details and terms between a buyer and supplier.
find out more
Letter Confirming Receipt Of Documents
A formal Malaysian legal document acknowledging receipt of specified documents, serving as official record under Malaysian law.
find out more
Employee Confirmation Letter For Bank Account Opening
A formal Malaysian employer-issued letter confirming employment details for bank account opening purposes, complying with local banking regulations.
find out more
Confirmation Letter To Open Bank Account
A formal letter requesting to open a bank account in Malaysia, containing essential declarations and compliance statements as required by Malaysian banking regulations.
find out more
Holiday Confirmation Letter
A formal Malaysian employment document confirming approved employee leave periods, dates, and related arrangements under Malaysian employment law.
find out more
Confirmation Of Volunteer Service Letter
A formal Malaysian legal document confirming an individual's volunteer service period, responsibilities, and achievements with an organization.
find out more
Sign Confirmation Letter
A formal Malaysian legal document confirming the authenticity of a signature on a specified document, compliant with Malaysian contract law and signature verification requirements.
find out more
Power Of Attorney Confirmation Letter
A formal document under Malaysian law that confirms the validity and current status of a Power of Attorney arrangement for third parties.
find out more
Order Confirmation Letter To Customer
A formal business document used in Malaysia that confirms order details, terms, and conditions between a supplier and customer, complying with Malaysian commercial law requirements.
find out more
Offer Letter And Confirmation Letter
Malaysian-compliant offer letter and confirmation letter package establishing employment terms and confirming permanent employment status.
find out more
Letter Of Enrolment
A Malaysian-compliant formal document confirming student enrollment and academic program acceptance, governed by local education laws.
find out more
Intercompany Balance Confirmation Letter
A Malaysian-law governed letter used to confirm and validate intercompany account balances between related entities within a corporate group structure.
find out more
Driving Licence Confirmation Letter
An official Malaysian document confirming the validity and details of an individual's driving license, issued by the Road Transport Department (JPJ).
find out more
Debtor Confirmation Letter
A Malaysian law-governed document confirming a debtor's acknowledgment of debt and commitment to repayment terms.
find out more
Customer Balance Confirmation Letter
A formal letter used in Malaysian business practice to verify and confirm outstanding customer account balances, essential for audit and reconciliation purposes.
find out more
Confirmation Of Maternity Leave Letter
A formal letter confirming employee maternity leave arrangements under Malaysian law, including leave duration, dates, and benefits.
find out more
Confirmation Of Directorship Letter
A Malaysian legal document confirming director appointment and outlining key terms and responsibilities under Malaysian corporate law.
find out more
Confirmation Letter Acknowledgement
A Malaysian law-governed formal acknowledgment document confirming receipt and understanding of prior communications or agreements.
find out more
Confirmation Of Rent Payment Letter
A Malaysian legal document that formally confirms rent payments made by a tenant to a landlord, serving as official proof of payment under Malaysian law.
find out more
Background Verification Letter
A Malaysian-compliant formal request document for conducting background verification of individuals, adhering to local data protection and privacy laws.
find out more
Audit Balance Confirmation Letter
A standardized letter used in Malaysian audit processes to obtain third-party confirmation of account balances and financial information.
find out more
Tender Confirmation Letter
A formal document under Malaysian law that confirms the acceptance of a tender submission and outlines key terms and conditions of the award.
find out more
Supplier Confirmation Letter
A formal business document under Malaysian law that confirms the key terms and conditions of a supply arrangement between a supplier and customer.
find out more
Solvency Confirmation Letter
A formal declaration under Malaysian law confirming a company's ability to meet its financial obligations and maintain financial stability.
find out more
Salary Received Confirmation Letter
A Malaysian legal document confirming an employee's salary and employment details, commonly used for official verification purposes.
find out more
Rental Income Verification Letter
A Malaysian legal document that formally verifies a property owner's rental income, typically used for financial and tax purposes.
find out more
Redundancy Confirmation Letter
A formal notification document under Malaysian law confirming an employee's redundancy and outlining termination terms and benefits.
find out more
Proof Rental Verification Letter
A formal Malaysian legal document that verifies a tenant's rental arrangement, used for official purposes such as visa applications, loans, or employment verification.
find out more
Pay Verification Letter
A formal Malaysian employer-issued document confirming an employee's employment status and compensation details, compliant with local employment laws.
find out more
Order Acknowledgement Letter
A Malaysian law-governed document confirming receipt and acceptance of a purchase order, outlining key order details and terms.
find out more
Medical Confirmation Letter
A formal medical document issued under Malaysian law that confirms a patient's medical condition, treatment, or health status, authenticated by a registered medical practitioner.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)