The Letter Firing Attorney is a crucial document used in Malaysian legal practice when a client needs to formally terminate their legal representation. This document is necessary when there is a need to end the professional relationship with current legal counsel, whether due to dissatisfaction, change in requirements, or other circumstances. It must comply with the Malaysian Legal Profession Act 1976 and related regulations, including proper notice periods and professional conduct requirements. The letter typically includes details about ongoing matters, file transfers, final billing, and transition arrangements. Proper documentation of attorney termination is essential for both legal compliance and risk management, particularly in cases involving active litigation or complex legal matters.
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1. Header and Date: Full letterhead including sender's address, recipient's address, and date
2. Reference Line: File reference numbers and matter references
3. Subject Line: Clear indication that this is a termination of legal services
4. Notice of Termination: Clear and unambiguous statement terminating the attorney's services
5. Current Matter Status: Brief overview of the status of current legal matters
6. Transition Instructions: Clear instructions regarding the handover of files and documents
7. Final Billing Instructions: Information about final billing and payment of outstanding fees
8. Immediate Actions Required: List of urgent actions needed from the attorney regarding ongoing matters
9. Closing and Signature: Formal closing, signature block, and contact information
1. Reasons for Termination: Include when there are specific professional reasons that need to be documented
2. Specific Deadline Extensions: Include when there are upcoming court dates or deadlines that need addressing
3. Complaints or Grievances: Include when there are specific issues that need to be documented for professional bodies
4. Conflict Resolution Procedure: Include when there are disputed matters or potential conflicts that need resolution
5. New Attorney Information: Include when a new attorney has already been appointed
1. Schedule A - List of Active Cases: Detailed list of all ongoing legal matters and their current status
2. Schedule B - Document Inventory: Comprehensive list of all client files and documents to be returned
3. Schedule C - Outstanding Fees: Detailed breakdown of any outstanding legal fees and disbursements
4. Appendix 1 - Handover Checklist: Checklist of all items and actions required for proper file transfer
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