The Dual Employment Termination Letter is designed for situations where an employee holds two distinct positions within an organization or related entities in Malaysia, and both employments need to be terminated simultaneously. This document is particularly relevant in complex corporate structures where employees may have split roles or responsibilities across different departments or entities. The letter must comply with Malaysian employment law, including the Employment Act 1955 and Industrial Relations Act 1967, while clearly outlining the termination details, notice periods, and final settlements for both positions. It serves as official documentation of the termination process and helps ensure proper handling of all employment-related matters, including benefits, company property return, and post-employment obligations for both roles.
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1. Letter Header: Company letterhead, date, and reference number
2. Addressee Details: Employee's full name and address
3. Subject Line: Clear indication that this is a termination letter for dual employment positions
4. Opening Statement: Reference to both employment positions and confirmation of termination decision
5. Details of Positions: Specific details of both positions being terminated, including job titles and departments
6. Effective Date: Clear statement of when both employments will terminate
7. Notice Period: Information about notice period requirements for both positions and how they will be served
8. Final Payments: Overview of final salary, unused leave, and other entitlements for both positions
9. Company Property: Instructions for returning company property from both positions
10. Closing Statement: Professional closure including acknowledgment of service and future wishes
11. Signature Block: Authorized signatory details and space for acknowledgment
1. Garden Leave: Include when employee is to be placed on garden leave during notice period
2. Post-Employment Obligations: Reference to continuing obligations like confidentiality and non-compete clauses if applicable
3. Transition Arrangements: Include if specific handover requirements need to be detailed
4. Benefits Continuation: Details of any benefits that continue post-termination
5. Release Clause: Include if mutual release of claims is being offered
6. References: Policy on providing employment references
7. Outstanding Loans: Include if there are any company loans or advances to be settled
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payments for both positions including salary, leave, bonuses, and deductions
2. Schedule B - Company Property List: Itemized list of company property to be returned for each position
3. Schedule C - Handover Checklist: List of tasks, documents, and responsibilities to be handed over for both positions
4. Appendix 1 - Employee Benefits Summary: Summary of benefits status and post-termination arrangements
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Conglomerates
Education
Healthcare
Information Technology
Manufacturing
Professional Services
Retail and Consumer
Telecommunications
Media and Entertainment
Construction
Energy and Utilities
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Corporate Secretariat
Personnel Administration
Industrial Relations
Relevant Roles
Human Resources Director
Legal Counsel
HR Manager
Compliance Officer
Employee Relations Manager
HR Business Partner
Legal Manager
Corporate Secretary
HR Operations Manager
Talent Management Director
Employment Law Specialist
Personnel Manager
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