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Dpia Agreement

Dpia Agreement Template for Malaysia

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Key Requirements PROMPT example:

Dpia Agreement

"I need a DPIA Agreement for our new cloud-based healthcare management system launching in March 2025, which will process sensitive patient data across multiple hospitals in Malaysia."

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Document background
The DPIA Agreement is essential for organizations in Malaysia that need to assess and mitigate privacy risks in their data processing activities. This document is typically required when implementing new technologies, conducting large-scale processing of personal data, or making significant changes to existing data processing systems. The agreement ensures compliance with the Personal Data Protection Act 2010 and related regulations while providing a structured approach to identifying and addressing privacy risks. Organizations should use this DPIA Agreement when initiating projects that involve processing personal data that could result in high risks to individuals' rights and freedoms, particularly when implementing new technologies or conducting systematic monitoring of public areas.
Suggested Sections

1. Parties: Identification of the parties entering into the DPIA agreement, including the data controller and any third-party assessors

2. Background: Context of the DPIA requirement and the processing activities necessitating the assessment

3. Definitions: Definitions of key terms used in the agreement, including technical and legal terminology specific to data protection

4. Scope and Objectives: Detailed outline of the DPIA's scope and intended objectives, including systems and processes to be assessed

5. Assessment Methodology: Agreed approach and methodology for conducting the DPIA, including risk assessment frameworks

6. Roles and Responsibilities: Specific duties and responsibilities of each party in conducting and supporting the DPIA

7. Timeline and Deliverables: Agreed timeframes for the DPIA process and specific deliverables to be produced

8. Confidentiality and Data Security: Obligations regarding confidential information handling during the DPIA process

9. Review and Approval Process: Procedures for reviewing, approving, and signing off on the DPIA findings

10. Implementation of Recommendations: Process for implementing and monitoring DPIA recommendations

11. Term and Termination: Duration of the agreement and conditions for termination

12. Governing Law and Jurisdiction: Specification of Malaysian law as governing law and jurisdiction for disputes

Optional Sections

1. Cross-Border Data Transfers: Include when the DPIA involves assessment of international data transfers

2. Special Categories of Personal Data: Include when processing sensitive personal data as defined in PDPA 2010

3. Sub-processor Assessment: Include when third-party data processors are involved in the processing activities

4. Regulatory Compliance: Include when specific sector regulations apply beyond PDPA

5. Insurance and Liability: Include when specific risk allocation and insurance requirements are needed

6. Disaster Recovery and Business Continuity: Include when assessing high-risk processing activities

7. Change Management: Include when the DPIA needs to address future system or process changes

Suggested Schedules

1. Schedule 1 - DPIA Template: Standard template to be used for conducting the DPIA

2. Schedule 2 - Risk Assessment Matrix: Framework for evaluating and scoring identified risks

3. Schedule 3 - Processing Activities Register: Detailed list of processing activities to be assessed

4. Schedule 4 - Technical and Security Measures: Documentation of existing and required security measures

5. Schedule 5 - Data Flow Maps: Visual representations of data flows within scope

6. Appendix A - Relevant PDPA Requirements: Specific PDPA provisions applicable to the assessment

7. Appendix B - Stakeholder Contact Details: List of key contacts and stakeholders involved in the DPIA process

8. Appendix C - Assessment Criteria: Detailed criteria for evaluating data protection impacts

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions







































Clauses
































Relevant Industries

Financial Services

Healthcare

Technology

E-commerce

Education

Telecommunications

Government and Public Sector

Insurance

Retail

Professional Services

Manufacturing

Transportation and Logistics

Relevant Teams

Legal

Compliance

Information Security

Data Protection

Risk Management

IT Operations

Project Management

Information Technology

Privacy

Governance

Internal Audit

Enterprise Architecture

Relevant Roles

Data Protection Officer

Privacy Manager

Compliance Officer

Legal Counsel

IT Security Manager

Risk Assessment Specialist

Information Security Officer

Chief Privacy Officer

Project Manager

Systems Architect

Compliance Manager

Chief Information Security Officer

Privacy Impact Assessor

Data Protection Specialist

Risk Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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