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A Demand Letter For Property Damage is a critical legal document used in Malaysia when seeking compensation for damage caused to property. This document is typically employed after property damage has occurred and informal attempts to resolve the matter have been unsuccessful. It serves as a formal prerequisite to legal action, demonstrating the claimant's attempt to resolve the dispute amicably before proceeding to litigation. The letter must be drafted in compliance with Malaysian legal requirements, including relevant provisions of the Civil Law Act 1956, Contracts Act 1950, and Limitation Act 1953. It should contain detailed information about the incident, comprehensive documentation of the damage, precise quantification of losses, and a clear demand for compensation with specified payment terms. The document is particularly important as it can serve as evidence in subsequent legal proceedings and may be crucial in demonstrating the claimant's reasonable attempts at resolution.

1. Sender's Details: Full name, address, and contact information of the person/entity making the claim

2. Recipient's Details: Full name, address, and contact information of the person/entity responsible for the damage

3. Date: Current date of the letter

4. Subject Line: Clear indication that this is a formal demand letter for property damage

5. Incident Details: Specific details about when, where, and how the property damage occurred

6. Property Description: Detailed description of the damaged property and its condition before and after the incident

7. Legal Basis: Reference to relevant Malaysian laws and legal grounds for the claim

8. Damages Quantification: Detailed breakdown of the monetary value of damages, including repair costs or replacement value

9. Payment Demand: Clear statement of the total amount demanded and payment terms

10. Response Timeline: Specific deadline for the recipient to respond or make payment

11. Legal Action Warning: Statement indicating intention to pursue legal action if demand is not met

12. Closing: Formal closing, signature, and name of sender or legal representative