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Acknowledgement Letter For Resignation Template for Malaysia

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Key Requirements PROMPT example:

Acknowledgement Letter For Resignation

"I need an Acknowledgment Letter for Resignation for a junior software developer who has submitted their resignation effective March 15, 2025, with a standard 30-day notice period and basic company property return requirements."

Document background
The Acknowledgement Letter For Resignation is a crucial document in the Malaysian employment context, typically issued in response to an employee's formal resignation letter. It serves multiple purposes: documenting the organization's official acceptance of the resignation, confirming important dates and terms, and ensuring compliance with Malaysian employment legislation, particularly the Employment Act 1955. This document should be issued promptly after receiving a resignation letter and includes essential information such as the notice period, last working day, final settlement details, and any post-employment obligations. It helps protect both employer and employee interests by creating a clear record of the termination process and agreed terms. The letter is particularly important in situations involving senior positions, regulated industries, or when specific handover requirements need to be documented.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressing details of the employee

2. Acknowledgment of Resignation: Formal acknowledgment of receiving the resignation letter with reference to its date

3. Confirmation of Dates: Clearly stating the last working day and any notice period requirements

4. Final Payment Details: Overview of final salary, unused leave, and other entitlements

5. Company Property Return: Statement regarding the return of company assets and properties

6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

7. Closing Statement: Expression of appreciation and good wishes

8. Signature Block: Space for employer's signature, name, and designation

Optional Sections

1. Handover Requirements: Specific instructions for knowledge transfer and work handover, included when the role requires detailed transition

2. Exit Interview: Details of exit interview arrangements, if company policy requires one

3. Reference Provision: Statement about providing employment references, included when agreed upon

4. Non-Compete Reminder: Reminder of non-compete obligations, included if such clause exists in employment contract

5. Benefits Continuation: Information about post-employment benefits if applicable

6. Outstanding Projects: List of projects requiring completion or handover, included for senior or project-based roles

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of final payment including salary, leave encashment, and other entitlements

2. Company Property Checklist: List of company assets to be returned before departure

3. Handover Document Template: Standard template for documenting handover of responsibilities and ongoing projects

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Relevant Industries

Banking and Financial Services

Technology and IT

Manufacturing

Retail

Healthcare

Education

Professional Services

Telecommunications

Construction

Oil and Gas

Hospitality

E-commerce

Public Sector

Logistics and Transportation

Relevant Teams

Human Resources

Legal

Compliance

Corporate Secretarial

Management

Operations

Administration

Relevant Roles

Human Resources Manager

HR Director

HR Executive

HR Business Partner

Department Manager

Team Leader

Operations Manager

Legal Counsel

Company Secretary

Compliance Officer

Managing Director

Chief Executive Officer

Department Head

Regional Manager

Line Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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