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The Acknowledgement Letter For Purchase Order is a critical business document used in Malaysian commercial transactions to formalize the acceptance of a purchase order and establish clear communication between trading parties. This document is typically issued by a supplier upon receiving a purchase order from a buyer, confirming their understanding and acceptance of the order terms, specifications, pricing, and delivery requirements. It serves as a crucial link in the procurement process, providing documentary evidence of the supplier's commitment to fulfill the order under the specified terms. Under Malaysian law, particularly the Contracts Act 1950 and the Sale of Goods Act 1957, this acknowledgment can form part of the binding contract between parties and helps prevent misunderstandings or disputes regarding order details. The document is especially important in scenarios involving significant transactions, custom orders, or when specific terms need explicit confirmation.

1. Letter Header: Company letterhead, date, reference number, and recipient's address

2. Subject Line: Clear indication that this is an acknowledgment of purchase order with the PO reference number

3. Purchase Order Reference: Specific details of the purchase order being acknowledged, including date received and PO number

4. Confirmation of Terms: Explicit confirmation of key terms including quantities, prices, specifications, and delivery dates

5. Delivery Commitment: Confirmation of ability to meet delivery schedule and any relevant shipping information

6. Contact Information: Designated point of contact for any queries related to the order

7. Closing: Standard closing, signature block with authorized signatory details